PLEASE NOTE this is a 30hrs/week role and the salary is pro-rata. Interviews for this role are due to take place on 11/08/2025 and/or 12/08/2025.
The HR Administrator will supportthe HR team in ensuring that a high-quality HR service is delivered to theHospice. The post holder will provide a comprehensive Human resources administration service to the Hospice.
Main duties of the job
Maintaining an accurate andefficient HR database with employee information and necessary documentation,including administering new starters, changes and leavers on the system.Dealing with day-to-day HR queries and advising in line with the current policies and procedures.
About us
Barnsley Hospice is a charitythat provides specialist palliative and end of life care to hundreds of localpeople and those close to them each year. Our main priority is to achieve thebest possible quality of life for people living with a life- limiting illness, whilstsupporting those close to them during the period of illness and bereavement. Asa specialist care provider, the range of skills we offer include, pain andsymptom management, emotional support and end of life care. The hospicecurrently employs about 100 people and has a team of volunteers, based both atthe hospice and within our Retail Hub.
We are committed to Equality, Diversity & Inclusion in all that wedo and welcome applications from all sections of the community. We particularlywelcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+candidates and candidates with disabilities because we are committed toincreasing the representation of these groups at Barnsley Hospice.
Job responsibilities
Administration of thefull employee and volunteer lifecycle
Enteringemployment data into the company database
Organisingmeetings and taking minutes
Supportingrecruitment and training activities
Answering relevant employee enquiries
Coordinating logisticsfor new hire orientation
Updatingemployee records including holiday and sickness
Supporting the payroll process with providing accurate data
Work closely with the HRteam to support recruitment campaigns for individual roles and volunteers - includinghandling of the application and shortlisting process, liaising with candidatesand scheduling of interviews, preparing offers and contracts of employment,referencing, and collecting required documentation at offer stage
Tosupport the placing of advertisements and responding to candidates in a timely manner
Record and monitor allapplications that are received by the Hospice
Arrange interviews onbehalf of recruiting managers
Tocomplete all pre-employment checks needed for selected candidates, includingreferences and DBS checks
To draftnew starter, offer letters and contracts
To take photos of employees and order name badges
Supporting and coordinating theonboarding process for new starters, including scheduling of inductions
To ensure that all relevant informationneeded for new starters has been collected
To enter new starterinformation onto the relevant systems
Tocreate electronic personnel files for all new starters and ensure that alldocumentation is present and completed
To beresponsible for arranging and delivering induction sessions
Arrangeprobation reminders to managers and escalate any issues to the Head of HR when appropriate
To workwith the HR team to organise in-house training, including sending outinvitations and collating evaluation forms
Tomonitor and track training for reporting purposes
Support the management of the MAST onVantage
Maintaining an accurate andefficient HR database with employee information and necessary documentation,including administering new starters, changes and leavers on the system
Toprovide basic advice on policies and procedures to employees and managers
To draftemployee letters in relation to any changes in their terms and conditions ofemployment and to update all the relevant systems
To maintain staff andvolunteer files
Toprovide general administrative support to the HR team where required
Toprovide administrative support to investigations, meetings and hearings heldunder the
Hospices policies andprocedures, for instance, taking notes, etc.
To take minutes atmeetings as required
Liaisingwith the outsource payroll provider and other 3rd parties to ensure theaccurate processing of payroll and benefits
Anyother duty commensurate with the post, as directed by the Head of HR
Coordinatingand assisting with periodic processes, such as auditing accuracy ofinformation, collation of completed appraisal documentation, auditing traininglogs etc
Schedulingof periodic staff reviews across all departments, including probationary periodreviews
1.To undertake any other duties, commensurate with therole as required by the Hospice
2.To act as an ambassador of the Hospice, maintaininghonesty, integrity and trustworthiness at alltimes
3.The post holder will be expected to maintain strictconfidentiality at all times
4.The post holder will ensure that they are aware of andapply health and safety and fire precautions
5.The post holder will ensure that clinical riskmanagement and safeguarding procedures and relevant good practice guidelinesare followed at all times
6.The post holder is to ensure data protection ismaintained at all times
7.The post holder will be flexible in terms of workinghours in order to meet service needs
8. The post holder will support the Hospice as required, across the rangeof duties as appropriate within the grading of this post. In the context ofrapid and ongoing change within the Hospice, the above responsibilitiesrepresent the current priorities and requirements for the post. Thesepriorities will develop and evolve over time. Any significant changes will bethe subject of full communication and consultation with the post holder
Person Specification
Skills, abilities, and personal attributes
* Working knowledge of databases and MS Office (especially Excel)
* Excellent verbal and written communication skills with the ability to articulate clearly and sensitively
* Able to use own initiative
* Excellent listening and interpersonal skills
* Ability to work independently and collaboratively in a team environment
* Ability to meet deadlines and deal with competing priorities and demands
* Able to build and maintain relationships whilst maintaining appropriate professional boundaries
* Great attention to detail
* Good interpersonal skills and the ability to establish good working relationships
* Professional, approachable and friendly nature
* Ability to work flexibly and under own initiative to achieve objectives
* Ability to build and maintain relationships
* Approachable with a professional manner
* Well-organised, systematic and able to prioritise own workload
* Team player with a constructive attitude to achieving shared goals
* Knowledge of HR Legislation and good practice
Qualifications
* Level 2 Numeracy and Literacy (GCSE) grade 5 and above
Experience
* Experience of HR administration and general office routines and filing systems
* Experience of handling confidential data and information
* Experience of prioritising own work to work efficiently and effectively
* Previous experience working within a HR department is highly desirable
* Previous administrative experience in a healthcare setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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