The Role
We have an interesting opportunity for an Education Administrator to join our team.
You will be based at our Newcastle-upon-Tyne campus that has fantastic transport links and state of the art facilities.
We are looking for someone with skills in:
1. Communication: written, oral, and able to demonstrate empathy
2. Microsoft Office software packages
3. Organisation and prioritisation
To provide administrative support to the School of Medicine administrative team with a focus on the Community Based Programme for MBBS.
For further details please contact
The post is full time, permanent.
Key Accountabilities
4. Under direction of the Assistant Manager, has responsibility for the development of processes relating to NUCom for MBBS students in Years 3-5
5. To liaise with NHS Trust administrative leads to ensure timely production of accurate placement allocations and timetables for students
6. Responsible for maintaining accurate records for students and developing appropriate processes to support this
7. Responsible for developing relationships with community and voluntary placement providers to support the student allocation process
8. To manage the evaluation process for the NUCom Pathway and analyse data to support process improvements for the programme
9. To work with the academic leads for clinical and community placements to support the allocation of students to other providers including primary and secondary care
10. To manage the process of raising purchase orders and receiving invoices to support primary care teaching payments for over 200 GP Practices
11. To support and deputise where necessary for the Education Team Leader in relation to GP recruitment and allocation across the entire MBBS programme
12. To understand the financial process in relation to the regional travel and accommodation policy in order to process student travel and accommodation claims
13. Management of MBBS webpages
14. To provide support to committees as designated, taking minutes and ensuring the necessary follow-up is undertaken
15. Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours and may include occasional weekend working (in the region of two Saturdays per year)
The Person
Knowledge, Skills and Experience
16. Working knowledge of relevant systems equipment, processes and procedures including standard software packages
17. Appreciation of the standards for the conduct and output of the role
18. Ability to communicate clearly orally and in writing
19. Good I.T. skills, i.e. good working knowledge of Microsoft Office software packages
20. Numeracy skills, accuracy of data
21. Excellent attention to detail
22. Familiarity with work priorities and those of colleagues
23. Basic understanding of relevant policies and procedures, as they affect the role
24. Ability to apply relevant health and safety and other University policies and procedures
25. Working knowledge of relevant systems (SAP, P2P)
Qualifications
26. Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or Substantial relevant work experience in the unit or a comparable setting
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a Gold award in recognition of our good employment practices for the advancement of gender equality. We also hold a Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 29403