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Description
At Esland, we’re a leading provider of specialist therapeutic care and integrated education for vulnerable young people between the ages of 6-18 years old.
Department: Operations
Location: Belper - Support Centre
Compensation: £40,000 - £45,000 / year
Description
At Esland, we’re a leading provider of specialist therapeutic care and integrated education for vulnerable young people between the ages of 6-18 years old.
Our purpose is to change children’s lives for the better by equipping every young person with the character strengths, life and social skills, education, and qualifications to be ready for the next steps on their journey to adulthood.
Were looking for an experienced Workforce Planner, to join our team to support our teams with scheduling and rota across our residential children's homes. You will work closely with the Managing Director and partner with the Regional Directors and Managers to ensure staffing is effective in all areas.
Key Responsibilities
* Support the home management teams to ensure effective rostering on People Planner in line with staffing ratios, risk assessments, and children's individual care needs.
* Ensure that all homes are fully utilising People Planner and scheduling appropriately.
* Proactively plan cover for annual leave, sickness, training, and other absences.
* Liaise with Home managers and/ or Deputy Managers to ensure adequate shift coverage without over-reliance on agency staff.
* Monitor working hours to ensure compliance with Working Time Regulations, staff contracts, and Ofsted requirements.
* Keep accurate, real-time records of staff availability, shifts worked, overtime, and on-call arrangements.
* Support recruitment by identifying staffing shortfalls or future workforce gaps.
* Maintain and update rota systems (manual or digital), ensuring accurate payroll and HR reporting.
* Work closely with Recruitment & Onboarding and Home Managers to support onboarding and induction planning on new recruits into the business
* Contribute to staffing reports and audits for regulatory inspections (e.g., Ofsted).
* Be a key point of contact for rota-related queries and last-minute staffing issues.
Skills, Knowledge and Expertise
Essential:
* Experience in workforce planning, rota coordination, or similar administrative roles.
* Strong organisational skills and attention to detail.
* Ability to work under pressure and meet tight deadlines.
* Excellent communication and interpersonal skills.
* Proficiency in rota management software, ideally People Planner.
Desirable:
* Experience in a residential care setting, preferably with children or vulnerable people.
* Knowledge of Ofsted regulations and staffing ratio requirements in children’s homes.
Key Attributes:
* Problem solver and quick thinker, especially in last-minute staffing scenarios.
* Confidential and professional in handling sensitive staff information.
* Flexible and responsive to changing staffing needs, including occasional out-of-hours contact.
Benefits
We want you to feel valued and rewarded by your time at Esland. We understand the importance of offering you a reward package that goes beyond simply a salary. The salary will be up to £45,000 dependant on experience. We can also offer:
* 25 days annual leave
* Healthcare cashback plan
* Enrolment into Esland pension scheme
* Company sick pay
* Comprehensive, paid induction training (that is accredited through the Bild Association of Certified Training) and ongoing training within the role
* Fantastic opportunities for career development, we promoted over 100 colleagues last year
* Cycle to work scheme
* A £500 bonus via our 'Refer a Friend’ scheme
* Monthly recognition awards
* Casual dress code
* Access to big-brand deals and discounts via our employee benefits scheme E-Together
* Free parking when on-site
* A day off for your birthday (in addition to your holiday entitlement)
* Access to a holiday home based in the Peak District where you can stay for free, on the company!
* The opportunity to make a real difference to a child's life!
*Terms and conditions apply
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Project Management and Information Technology
* Industries
Individual and Family Services
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