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Inpatient Clinical Secretary
The closing date is 28 July 2025
Older People Care Unit have an opportunity for a full time Inpatient Clinical Secretary for Silverbirch Ward at Highbury Hospital
This post will provide secretarial and administrative support to the ward clinical and medical teams.
This role requires an experienced secretary who has worked in a similar role to consultant or senior management level with a comprehensive knowledge of administration and secretarial duties and with the skills and experience to meet the needs of the role.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies
Main duties of the job
You will be required to undertake clinical administrative and secretarial work as required by the ward medical and clinical team. Providing support to the Consultant Psychiatrist and Ward Manager maintaining accurate appointment schedules. It is essential that you have excellent planning and organisational skills and ensure that you assist the clinical team with all necessary clerical arrangements for admissions and discharges.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job responsibilities
You will be required to coordinate and attend ward round and other regular ward meetings taking accurate minutes, maintain an effective filing system for patients records and documentation and ensure that data is input onto the Rio patient information system for patients on the ward.
It is essential that you have RSA/OCR Level 3 in typing or text processing or equivalent qualification or experience, along with a qualification or working knowledge of Microsoft Office.
This is a varied and demanding role and will suit someone who is motivated and conscientious with a flexible approach to work and who enjoys the challenge of working in a busy area and being part of a team.
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person Specification
Knowledge
* Understanding of medical terminology
* Understanding of the Data Protection and maintaining strict confidentiality.
Qualifications
* RSA/OCR Level 3 in Typing/Text Processing or equivalent qualification/experience.
* Good general education to GCSE level or equivalent.
* Relevant qualification or working knowledge of Microsoft Office including:- Word/Power-point/Excel/E-mail
* NVQ Level 3 in Business Administration or equivalent
* Audio typing qualification or relevant experience
Experience
* Significant experience in a recent similar role to consultant/senior management level
* Previous working experience of minute/note taking.
* Ability to deal with various NHS staff and multi-disciplinary professionals and maintain a high level of customer care
* Knowledge and understanding of the NHS
* Experience of NHS Bespoke IT systems, RIO, Choose & Book
Skills
* Effective written/verbal/electronic communication skills.
* To demonstrate through application form the ability to work on own initiative and experience of working without supervision, including working under pressure, a flexible attitude and the ability to work as part of a team.
* Knowledge of medical terminology
Values and Behaviours
* All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Nottinghamshire Healthcare NHS Foundation Trust
Address
Highbury Hospital, Highbury Vale, Bulwell
£24,973 to £26,598 a yearper annum (pro rata for part time)
Contract
Permanent
Working pattern
Full-time
Reference number
186-902-25-MH
Job locations
Highbury Hospital, Highbury Vale, Bulwell
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