Team Administrative & Facilities Assistant
Location: Near Bank Station
Work Arrangement: Hybrid - 4 days in office, 1 day from home
Join Our Team!
Are you looking to take the next step in your administrative career within the fast-paced world of Financial Services? Our client, a globally recognised Fortune, Nasdaq-listed organisation, is seeking a proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly. With over 4, employees and, clients worldwide, this is an incredible opportunity to grow, learn, and make a meaningful impact.
Role Overview
In this position, you will play a vital role in supporting both administrative functions and facilities operations across the business. You'll work closely with multiple teams to ensure a seamless and efficient working environment.
Key Responsibilities
Records Management & Audits
1. Maintain and monitor archiving and records-management systems.
2. Prepare documentation and reports for quarterly audits.
3. Oversee and update access-control records.
Travel & Event Coordination ️
4. Arrange domestic and international travel, including visa applications.
5. Support the planning and delivery of internal and external events.
Office, Reception & Facilities Support
6. Provide front-of-house support, including reception cover and visitor management.
7. Assist with filing, data entry, and document handling.
8. Coordinate office supplies, meeting room setup, and general facilities tasks.
9. Liaise with building management and suppliers as required.
Health & Safety Responsibilities 🩹
10. Act as a designated First Aider and Fire Warden.
11. Manage DSE assessments and ensure H&S procedures are followed.
Additional Support
12. Support the distribution of sports tickets and event allocations.
13. Provide wider administrative and project support to teams across the business.
Qualifications & Skills
14. Experience in a similar Administrative, Office Support, or Facilities role.
15. Strong organisational skills with exceptional attention to detail.
16. Confident communicator with excellent written and verbal skills.
17. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
18. Ability to prioritise, multitask, and work both independently and collaboratively.
Why Apply?
19. Join a highly respected global organisation.
20. Work in a collaborative, innovative environment where your contribution matters.
21. Gain exposure to both administrative and facilities functions - perfect for broadening your skill set.
22. Be part of a dynamic, supportive team that values growth and connection.
If you're ready to take on a varied and rewarding role within the financial services sector, we'd love to hear from you.
Apply today - your next career step starts here!
This role is being advertised by our Central London team.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.