Buying Administrator and International Media Executive
Aldgate, City of London, London, UK
Job Description
Posted Wednesday 3 June 2026 at 00:00 | Expires Wednesday 24 June 2026 at 23:59
International Buying Admin & Media Executive
We’re looking for an International Buying Admin & Media Executive to join our London‑based Buying team. This is a fantastic opportunity to build a career in buying or retail while gaining hands‑on experience in supplier marketing, media execution and cross‑functional collaboration across international markets.
Responsibilities
Buying & Product Administration
* Provide day‑to‑day administrative support to the Buying team, ensuring the smooth running of the department
* Support price updates, promotions and product data accuracy
* Manage new line setup, working closely with suppliers to collect all required product information and ensure timely and accurate system setup
* Request and manage product imagery to support launches and range updates
* Liaise with suppliers on new product availability
* Assist with creating product copy for online channels
Media & Marketing Execution
* Coordinate and execute marketing and media agreements between buyers and suppliers across international markets
* Manage media bookings and trackers, ensuring product availability is confirmed before activity goes live
* Oversee the end‑to‑end execution of media campaigns, from requesting creative assets to in‑store implementation
* Work closely with internal teams (Buying, Operations, Marketing) and external partners to ensure seamless delivery
* Liaise with Operations to ensure accurate communication of media activity to stores
* Create and manage purchase orders (POs) for all media activity
Qualifications
* Strong attention to detail and a well‑organised approach
* A proactive, self‑motivated attitude with the confidence to take initiative
* Excellent written and verbal communication skills
* Ability to build positive working relationships internally and with suppliers
* Enthusiasm for retail and a genuine desire to learn and develop a buying career
Benefits
We’re a business that genuinely values its people. From day one, you’ll receive hands‑on support, access to training and development, and clear opportunities to grow your career within WHSmith.
* Profit‑related bonus
* 24 days holiday plus your birthday off
* Holiday trading scheme
* A 4pm finish every Friday
* Flexible working options where possible
EEO Statement
At WHSmith, we’re all about creating an inclusive and welcoming workplace where everyone can be themselves and do their best. No matter your background, age, disability, gender, gender expression, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or anything else that makes you, you – you’re welcome here.
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