We are excited to offer a unique opportunity for a Band 3 Administrator to work across both HMP Leyhill and HMP Ashfield prison healthcare services, providing a varied and rewarding role.
This cross-site position offers the chance to develop a broad range of skills and experience, working Monday and Friday within the Cat D environment and Tuesday to Thursday within Cat C. The successful candidate will work closely with multidisciplinary teams across both sites, supporting service delivery, patient care pathways, and operational functions within two very different prison settings.
Important Sponsorship Information for this post: We are currently unable to offer a certificate of sponsorship for this post.
Main duties of the job
This is an ideal opportunity for someone who enjoys variety, and is motivated by working collaboratively across teams. You will gain exposure to diverse healthcare services, contribute to service improvement, and play an important role in supporting high-quality care for patients across the prison estate.
You will be highly valued as an organised, adaptable, and proactive individual with strong communication skills and the ability to build positive working relationships across multiple teams and environments.
Job responsibilities
Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work‑load and meeting deadlines.
Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.
Preparing and presenting any statistical returns as necessary.
Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rotas organiser meetings.
Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.
Attending and participating in meetings.
Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow‑up acting on own initiative.
Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.
Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required.
Handling both routine and urgent matters using initiative and with minimal supervision.
Participating in supervision and PDR/appraisal.
Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.
Important Information
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre‑employment checks through Oxleas and the prison vetting team.
* Proof of right to work documentation
* Proof of ID, needs to include 1 photographic ID
* Proof of address documentation
* Non‑UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
* 5 years address history will be needed.
* Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
* Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.
Person Specification
Experience
* Experience of working in prison environment
* Experience of taking minutes
* Experience of database management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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