Team Secretary - Ballymoney (Immediate Start, Temporary Positions)
Pay Rate: £12.31 per hour
Location: Ballymoney
Hours: Monday - Friday 37.5 hours
About the Role
We are seeking an experienced Team Secretary to provide high-quality secretarial and administrative support to the CMHT Team Leader and assist with the smooth day-to-day running of the office. This is an excellent opportunity to join a professional team and contribute to delivering an efficient service.
Key Responsibilities
* Organise and maintain diaries, schedule appointments and meetings
* Provide secretarial support including audio typing, word processing, photocopying
* Prepare reports, letters, memos and forms to a high standard
* Arrange and support meetings, including minute-taking and issuing documentation
* Manage incoming and outgoing mail, emails and telephone enquiries
* Maintain accurate records, filing systems and databases
* Liaise with internal teams and external agencies professionally
* Handle petty cash and assist with financial processes
* Provide cover for other clerical staff during absences or busy periods
* Ensure confidentiality and compliance with equality and human rights principles
Essential Criteria
* Qualifications:
o 4 GCSEs (Grades A*-C) including English OR equivalent
* Experience:
o Minimum 1 year paid clerical experience in an office environment using Microsoft Office
o Minute-taking experience (for some posts)
* Additional Requirements:
o RSA/OCR Stage II Typing/Word Processing (both parts) OR
o 1 year's experience using ICT including word processing, spreadsheets and email
(Work-based examples must be clearly outlined on the application form)
RecCoLisburn