Go back Portsmouth Hospitals University NHS Trust
Human Resources Administrator
Closing date: 31 May 2026
Location: Dependent on current base site, this could be either the Isle of Wight NHS Trust or Portsmouth Hospitals University NHS Trust (Lakeside)
Salary: Band 3 £17,173 - £18,317 per annum
Hours: Part-time 25 hours
Position Type: Permanent
Main duties of the job
Are you passionate about delivering exceptional service and supporting NHS staff throughout their career journey? We are looking for a proactive and detail-oriented individual to join our dynamic People Services team, supporting both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.
As a key member of our team, you will play a vital role in ensuring smooth and efficient employee administration. This includes maintaining accurate electronic staff records, issuing employment correspondence, supporting parental leave, professional registration, right to work checks and smart card production. Your work will help keep our NHS running smoothly.
Job responsibilities
* Providing a responsive and professional service to staff, managers, and payroll teams
* Managing employee records and correspondence with accuracy and confidentiality
* Supporting key processes such as annual assessments, audits, and smart card administration
* Collaborating with colleagues to resolve queries and escalating issues appropriately
What we're looking for
* A self-starter with strong initiative and a team-focused mindset
* Someone who thrives in a fast-paced environment and can work independently when needed
* Excellent communication and organisational skills
* A commitment to delivering high-quality service with a positive attitude
Person Specification
Knowledge
* High standard of computer literacy with good keyboard skills
* Ability to communicate effectively by telephone
* Ability to communicate effectively in person, dealing with callers to the department who may be distressed and/or upset
* Ability to communicate effectively in writing
Experience
* Experience of working in a busy office environment
* Experience with Smart Card technology and issuing smart cards and managing the spine
* Experience of effectively using paper and electronic filing systems
* Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft Office
Qualifications
* NVQ Level 3 in Business Administration or equivalent alternative or equivalent experience
Employer name
Portsmouth Hospitals University NHS Trust
Address
Portsmouth Hospitals University NHS Trust Corporate Hub
Building 4000, Lakeside North Harbour, Western Road
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