The Company:
Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.
Our client is an engineering consultancy supporting the offshore wind industry with advice, insight and technical expertise. They aim to provide the very best technical expertise and provide a fantastic working environment to their staff.
The Job:
We are delighted to be assisting our client with their requirements for a Business and Finance Coordinator to oversee key administrative functions while providing dedicated support to the Managing Director and Finance and Marketing Manager.
Key responsibilities will include:
Provide comprehensive administrative support to the Managing Director, including document creation, correspondence management, and general office administration
Handle ad hoc projects and tasks as they arise, demonstrating flexibility and initiative to support business operations
Chase timesheet hours and expenses for invoicing
Arrange trade receivable invoices ready for authorisation and issue
Arrangement of payroll (UK, France and China) ready for authorisation
Processing staff expenses and ensure tax compliance
Reconciliation of accounts in Xero ready for monthly management accounts
Liaise with external HR provider on administrative HR tasks including documentation, training, and compliance requirements
Oversee employee lifecycle processes (onboarding, offboarding, leave management)
Update and create HR policies and procedures and update staff handbook
Maintain confidential personnel files and track updates to staff policies
Support the coordination of training programmes and employee appraisals
Issue quarterly staff internal communication mailer
Manage benefit scheme
Act as first point of contact for employee HR queries
Organise biannual team days and assist with their technical conference
Provide general administrative support to ensure smooth business operations
Coordinate and arrange travel for industry events
The Person:
For this role our client is seeking an all rounder to support their business in administration, HR, Finance, PA and office management. You will play a pivotal role in supporting engineers and the MD with all things administration and support. As well as being a motivated, positive and experienced
Excellent administration experience, ideally gained in a variety support role
Knowledge of invoicing
English speaking with French language preferred
Ability to work to deadlines with strong attention to detail and accuracy
Excellent written and verbal communication abilities
Ability to maintain confidentiality and exercise discretion
Self-motivated team player with a proactive approach to problem-solving
The Salary:
£30-32,000
The Benefits:
25 days holiday, Pension, Private Medical Insurance, Cycle to work scheme, Cash Plan, retail and gym discounts.
The Location:
Central Bristol (with some hybrid working)
The Hours:
Monday Friday 9am 5.30pm with 30 minutes for lunch (40 hours per week) 4 days per week will be also be considered
TPBN1_UKTJ