About Pxa
Recently rebranded, Pxa (pronounced Pik-sa ) is an all-in-house marketing agency in the heart of Cardiff. Founded over a decade ago by CEO Darshan Patel, Pxa has grown into a multi-entity creative and operations group. With our rapid growth, we are expanding our Operations Team with a Business Support Officer (Finance) to strengthen financial accuracy, visibility, and reporting across the business.
This role supports the Head of Operations and senior leadership in delivering reliable financial processes, reporting, and data across multiple entities in the group.
Role
The Business Support Officer (Finance) is responsible for day-to-day financial administration, maintaining financial accuracy, supporting monthly accounts preparation, and assisting in financial reporting. You will work closely with leadership across the Pxa group, ensuring financial data is timely, accurate, and compliant.
This role is ideal for someone with strong bookkeeping experience, excellent attention to detail, and a proactive approach to financial operations in a fast-paced organisation.
Key Responsibilities
As our Business Support Officer (Finance), you'll play a crucial role in supporting our teams, employees, and the wider business. Your responsibilities will include:
Daily & Weekly Financial Operations
* Perform daily bank reconciliations across multiple company accounts.
* Maintain and reconcile petty cash .
* Process purchase invoices, sales invoices, receipts, and payments.
* Manage credit control, including chasing outstanding invoices.
* Track and manage recurring payments, subscriptions, and direct debits.
* Monitor financial approval workflows and escalate issues where required.
Month-End & Reporting Support
* Support month-end close processes in collaboration with the Head of Operations.
* Assist with the preparation of:
Profit & Loss statements
Balance sheets
Cash flow reports
Budget vs. actual reporting
* Collate and organise data for quarterly and annual reporting cycles.
* Support senior management with financial insights and operational cost data.
Budget & Forecasting Support
* Prepare and maintain expenditure trackers and cost logs.
* Support budget planning cycles by supplying timely financial data.
* Track actual vs. forecasted spend and flag variances for review.
* Assist in modelling financial scenarios or simple forecasting tasks.
Compliance, Processes & Controls
* Ensure accurate and compliant financial record-keeping across all group entities.
* Maintain audit-ready documentation and support internal/external audit activities.
* Ensure compliance with HMRC processes and support VAT return preparation.
* Assist in the development and documentation of financial procedures and controls.
* Maintain intercompany billing records and support cross-entity reconciliation.
Stakeholder & Supplier Financial Management
* Liaise with suppliers to resolve invoice discrepancies and account queries.
* Coordinate with internal teams to ensure prompt approval and coding of expenses.
* Manage supplier statements and reconcile monthly balances.
* Build strong working relationships with external accountants, financial partners, and auditors.
What Youll Bring
To succeed in this role, youll need:
* Strong bookkeeping skills and proven experience in financial administration.
* Minimum 2 years of hands-on Xero experience (essential).
* Confident working with multi-entity financial operations.
* High level of accuracy and attention to detail.
* Strong understanding of financial processes, ledgers, and reconciliations.
* Excellent organisational and data-handling skills.
* Ability to meet deadlines and prioritise workloads during busy financial periods.
* Strong communication skills when engaging with suppliers and internal teams.
Desirable Skills & Experience
While not essential, the following would be a significant advantage:
* Experience in an SME, agency, or multi-entity group finance environment.
* Understanding of HMRC processes (PAYE, VAT, CIS, etc.).
* Experience with intercompany billing or cross-entity transactions.
* Familiarity with reporting cycles and budget management.
* Background supporting audits or financial compliance reviews.
* Intermediate Excel/Sheets skills for forecasting, modelling, or financial analysis.
Personal Attributes
* Highly organised and methodical in financial data handling.
* Professional, discreet, and confident dealing with sensitive financial information.
* Analytical mindset with a proactive approach to problem-solving.
* Calm under pressure and comfortable meeting tight deadlines.
* Positive team player with a supportive and collaborative approach.
Why join us?
It’s an exciting time to join the Pxa team while we’re growing and gaining new experiences. Alongside this, you can expect:
* Free on-site parking
* Personal development with funded courses
* Benenden Health Insurance
* Flexi working opportunities
* Friendly and relaxed culture
* Monthly team meals!
Note: This job description and person specification will be subject to review in the light of changing circumstances and is not intended to be rigid or inflexible but should be regarded as providing guidelines and accountabilities within which the individual works.