Project Coordinator (12-month fixed term contract)
Sterling is seeking an enthusiastic Project Coordinator to join our team as part of our continuing expansion. The ideal candidate will be customer-focused, organised, and able to handle multiple jobs simultaneously while maintaining a good understanding of the live event industry. This role is crucial in supporting our Project Managers and contributing to the successful delivery of our events. The successful candidate will thrive in a fast-paced, hands-on environment and work effectively under pressure. Teamwork is a key part of the Sterling culture, with all parts of the business supporting and collaborating to achieve together.
Project Support
Support Project Managers with the successful planning and delivery of events
Coordinate multiple large- and small-scale projects and tasks, with competing priorities
Book and manage crew, transport, and resources, including the creation of crew communication documents
Manage supplier/freelancer documentation and keep details up to date
Liaise with performers, venues, and other third parties
Prepare and manage health & safety documents and procedures
Freelance Resource Management
Maintain and update the company's freelance database with accurate information
Collect and process documentation from freelancers to ensure compliance
Assist in expanding our network of freelancers across the country
Support the implementation of quality control measures for freelancer selection
Help evaluate and match freelancers to projects based on their skills, experience, and alignment with Sterling's values
Generate reports on freelancer availability, utilisation, and performance
Additional Service Support
Provide CAD drawing support for projects as needed
Assist with organising and managing dry hire equipment and logistics
Promote our products and services to generate new business
Work collaboratively with other departments
Help implement strategic crewing processes by:
o Preparing crew schedules and documentation
o Communicating with selected technicians
o Coordinating logistics for crew deployment
o Gathering feedback on crew performance
Qualifications and Key Attributes of the Candidate
High self-motivation, with the ability to lead by example and work as part of a team
Meticulous planning and attention to detail
Highly organized and proactive, with the ability to coordinate multiple projects and tasks simultaneously
Ability to thrive in a fast-paced environment and react quickly to tasks in an efficient way
Keen eye for detail and high standards of presentation
Experience in the events industry
Full UK Driving Licence and own transport
Good understanding of technical event production (advantage but not essential)
Experience of using CAD software (advantage but not essential)
The Sterling Way – Our Values
We're looking for a Project Coordinator who embodies the behaviours that define The Sterling Way:
Improvement at Every Stage: Continuously seeking ways to enhance project support processes, documentation, and coordination methods to deliver ever-better service to clients and teams
Acting with Integrity: Being straightforward, upfront, and committed to maintaining high standards of professionalism in all client and team interactions
CareAbout the Details: Taking a meticulous approach to event planning and coordination, recognising that exceptional experiences are built on getting the small things right
Thinking Ahead: Proactively anticipating project needs and challenges, with particular focus on assembling and moulding the very best teams for each and every job based on project requirements and technical skills needed
Training & Progression
Ongoing training will be provided as required. We are committed to developing our team and supporting career progression within our growing organisation.
Working Hours
If you have the experience we are looking for then you will already know that this is not a 9 ‘til 5 job. Due to the nature of our industry, we require our employees to have a flexible approach to their working hours. Weekend work may be required. However, our core hours are 08.30 - 17.30 Monday to Friday.
Holidays
28 days per year
After 3 years’ continuous service, an additional day off for your birthday
After 5 years’ continuous service, an extra day’s holiday
Pension Scheme
We offer a company pension scheme with employer contributions.
Employee of the Month award
Company social events
Free on-site parking
Enhanced MAT/PAT/Shared Parental Pay
Following successful completion of the probation period, the following benefits will be available:
Award-winning healthcare package (includes private treatment, mental health support, GP access, and more)
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