Job Description
VANRATH are delighted to be assisting a leading firm in Belfast City Centre with the recruitment of an Legaal Admin.
The role will be performed within Monday - Friday - Based in Belfast City Centre.
This is a fantastic opportunity for any Admin Assistant with relevant experience to settle within a top firm that looks after their staff, and gives various incentives to their staff.
Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in.
Salary
£25,000 - (Negotiable) + Great benefits & Flexibility
Administrative Assistant - Legal Team
Location: Belfast
Type: Full-Time
Role Overview
We're looking for a highly organised and proactive Administrative Assistant to support our legal team. In this key role, you'll ensure smooth day-to-day operations by managing documentation, coordinating schedules, and handling internal and external communication with professionalism and efficiency.
Key Responsibilities
1. Prepare and format correspondence, legal documents, reports, and emails (including audio typing)
2. Assist with legal file preparation, briefs, and supporting documentation
3. Manage statutory returns and maintain accurate filing systems
4. Handle incoming calls, relay messages, and respond to enquiries
5. Monitor shared inboxes to ensure timely responses
6. Coordinate calendars, appointments, and contact databases
7. Perform general office tasks including scanning, photocopying, and filing
8. Provide flexible admin support across the wider team
What You'll Bring
9. Essential: At least 1 year of admin experience (ideally in legal, compliance, or professional services)
10. Desirable: Knowledge of legal or litigation processes
11. Strong organisational and multitasking skills
12. Confident diary and calendar management
13. Excellent written and verbal communication
14. Professional and friendly phone manner
15. A proactive, adaptable, and team-focused mindset