Go back Nottinghamshire Healthcare NHS Foundation Trust
Admin Lead/Clinical Team Secretary
The closing date is 27 July 2025
The post holder is required to provide a lead role with responsibility for the day to day management of administration and secretarial staff. Providing and co-ordinating a high level, efficient and comprehensive Clinical Secretary and administration service.
Please note that this post does not meet the pay level required for a Skilled worker visa.Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Main duties of the job
To provide an efficient and comprehensive reception, secretarial and administrative support to the medical and clinical staff within Broxtowe and Rushcliffe Community Mental Teams within the Older People Care Unit. These teams are based at Stapleford Care Centre (NG9 8GA) and Lings Bar Hospital (NG2 6PR).
Be able to work flexibly to provide cover which, assist with local projects, facilitate MDT meetings, production of agenda and accurate minute taking for these meetings.
About us
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Job responsibilities
Ensure the Trust's standing Financial instructions are adhered to at all times,
To monitor and order stock and non stock items
To suggest changes to and implement local health and safety procedures
To suggest best practice in services in relation to implementing new systems and processes for both admin and Clinical staff.
Monitor staff absences in line with Trust policy
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Person Specification
Skills
* Ability to work on own initiative
* Excellent telephone manner
* Excellent organisational skills
* Experience of working without supervision for protracted periods
Experience
* Dealing with people to maintain a high level of customer care
* Extensive knowledge of working to senior manager level.
* Experience of working in a busy office environment
* Extensive knowledge of Microsoft Office
* Understanding of the data protection act and maintaining strict confidentiality
Qualifications
* Possession of a recognized leadership/management qualification to Foundation Degree level or significant recent leadership management experience
* Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or significant leadership experience, which will include management of staff including complex issues such as change management and conflict issues
* Typing/word processing qualification to RSA/OCR III standard or equivalent skill level
Values & Behaviours
* All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare Foundation Trust Values - Trust Honesty Respect Compassion Teamwork.
* All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity & Inclusion (EDI) and how it applies to their role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Nottinghamshire Healthcare NHS Foundation Trust
£26,530 to £29,114 a yearper annum (pro rata for part time)
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