Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experienced Conveyancing Legal Secretary to join their team in Gravesend. You will support the team’s fee-earners by providing competent, efficient and proactive legal secretarial and administration support, including postal and Reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.
Key responsibilities:
* To support one or more fee-earners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met
* Accurate and timely preparation of correspondence from digital dictation and word processing
* Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving
* Proactively work with fee-earners to ensure relevant documentation is produced to meet clients’ expectations and the needs of the business
* Respond to internal and external client needs in a timely, professional, helpful and courteous manner
* Ensure that the firm’s post is distributed internally and sent out on time
* Provide Reception cover as required for breaks and absences
* Any other tasks which may reasonably be required from time to time
Key skills and knowledge:
* Excellent word-processing and digital dictation skills
* Experience of creation and amendments of long documents
* Ability to manage large volumes of documents and data
* Ability to manage a workload with competing deadlines
* Recent practical experience of using word processing packages (preferably Microsoft Word)
* Practical experience of handling client enquiries both by telephone and face-to-face
* Recent experience of working in a legal office environment
Benefits:
* 25 days’ holiday plus statutory and bank holidays
* Private healthcare through AXA after six months (optional)
* Workplace pension via Scottish Widows
* 30% discount on all legal services for staff
* 25% discount on legal services for immediate family (parents, siblings, children)
* Referral bonuses for staff introductions (T&Cs apply)
* £100 no sick bonus paid in December for full attendance throughout the year
* Annual black-tie Christmas party and firm-wide summer BBQ/party
Apply today!
Diamond Search Recruitment are acting as an employment agency in regard to this role