At Apleona,We are always on the lookout for dynamic and talented individuals to join our team in Dublin. Currently, we are recruiting for a Billing Administrator to join our team for this key account
Shift Pattern Monday to Friday 9:00 - 17:00
Key Responsibilities
* Raise and issue invoices to clients for completed works in line with agreed timeframes
* Maintain an accurate tracker of all works pending billing to ensure no revenue is missed
* Liaise with suppliers to obtain outstanding invoices promptly
* Ensure all billing is completed accurately, applying correct rates, margins, and VAT
* Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies
* Escalate any work with confirmed payment or commercial risk to the Account Manager
* Support the month-end billing process to ensure deadlines are met
* Maintain strong attention to detail and ensure all financial records are up to date and auditable
* Work closely with operations and finance teams to resolve any billing queries
Experience & Qualifications
* Proven experience in Facilities Management within a multi-site or complex environment.
* Strong knowledge of hard services, building systems, and statutory compliance requirements.
* Experience managing planned preventative maintenance programmes.
* Experience coordinating contractors and managing service delivery performance.
* Strong understanding of health & safety legislation and compliance frameworks.
* Experience working with BMS and building systems.
* Excellent organisational, communication, and stakeholder management skills.
We look forward to your application!
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