Job Description
Executive Assistant – Events Team, Investment Firm London
A high-performing, private investment group is looking for a standout EA to join its dedicated Events Team. This is not a traditional EA role. It is hands-on fast paced and heavily event driven- ideal for someone who thrives on delivery, detail and being at the centre of execution.
Role
EA & Team Support
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* Supporting senior stakeholders with daily administrative tasks and projects
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* Diary, meeting and travel management
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* Expense management
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* Working closely with the EA team to ensure seamless coverage
Event Delivery
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* End-to-end coordination of offsites, conferences and flagship internal events
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* Venue and event bookings, hotel bookings and full travel logistics for attendees
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* Managing group movements (transfers, coaches) and attendee experience
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* Overseeing dinners, hospitality and high-end event details (menus, wines, etc.)
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* Onsite execution — ensuring everything runs seamlessly
Supplier & Stakeholder Management
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* Managing external vendors, venues and event partners
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* Coordinating AV, presentations and breakout sessions
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* Negotiating rates and maintaining strong supplier relationships
Budget & Commercial Oversight
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* Managing event budgets and tracking spend
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* Driving cost efficiencies without compromising quality
Ideal Applicant
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* Proven EA experience within a corporate environment (finance/professional services preferred)
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* Strong, hands-on event coordination experience — this is essential
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* Highly organised, detail-obsessed and naturally proactive
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* Calm under pressure with a solutions-led mindset
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* Confident dealing with senior stakeholders and external partners
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* A true team player — collaborative, flexible and happy to roll sleeves up
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* Strong sense of ownership and accountability
This is a brilliant opportunity for a top-tier EA with strong events exposure who wants to step into a more dynamic, delivery-focused role.