Job summary Douglas Grove Surgery has an opportunity for a medical secretary to join our team on apart-time basis, for 18 hours per week working across 3 days. With the increasing use of technology in general practice, medical secretaries are playing an important role in managing patient information and ensuring that healthcare providers have access to the data they need to deliver high-quality care. Main duties of the job Providing a full secretarial service including the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc. Handling queries regarding hospital appointments and treatments. Ensuring that any requests for information are appropriately dealt with and that all subsequent charges are invoiced appropriately. Arranging meetings (to include the booking of rooms) as required. Designing template letters and forms for use throughout the practice. Maintaining the clinical system, in an accurate and secure manner. Assisting with the gathering of statistics and information. About us Douglas Grove Surgery is a busy well-organised teaching practice, serving around 6500 patients. With a small admin team supportinga multidisciplinary team including: 2 x GPs 2 x Nurse Practitioners 2x Practice Nurses 1 x HCAs Clinical Pharmacists FCPs Mental Health Nurses Care Co-ordinator Social Prescriber We are a friendly and supportive team that strives to provide an outstanding service to its patients. Benefits include: NHS Pension Scheme Annual Leave: minimum 28 days FTE, with enhancements for long service. Details Date posted 05 December 2025 Pay scheme Other Salary Depending on experience - TBC Contract Permanent Working pattern Part-time Reference number 29225 Job locations Douglas Grove Witham Essex CM8 1TE Job description Job responsibilities If you would like to find out more information about this role, please do not hesitate to get in contact with us. Job description Job responsibilities If you would like to find out more information about this role, please do not hesitate to get in contact with us. Person Specification Experience Essential Primary care experience is desirable. Audio and touch typing skills. Strong administrative experience and good organisation skills. Sound knowledge of medical terminology. Excellent general IT skills including MS Office and experience of working with a clinical system. Experience in read-coding and work-flowing clinical documentation. Excellent communication skills. Understanding of the need to maintain confidentiality and data security, at all times. Ability to multi-task and to work accurately under pressure. Ability to work as part of a team, as well as independently. Person Specification Experience Essential Primary care experience is desirable. Audio and touch typing skills. Strong administrative experience and good organisation skills. Sound knowledge of medical terminology. Excellent general IT skills including MS Office and experience of working with a clinical system. Experience in read-coding and work-flowing clinical documentation. Excellent communication skills. Understanding of the need to maintain confidentiality and data security, at all times. Ability to multi-task and to work accurately under pressure. Ability to work as part of a team, as well as independently. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Primary Care Careers Address Douglas Grove Witham Essex CM8 1TE Employer's website https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab) Employer details Employer name Primary Care Careers Address Douglas Grove Witham Essex CM8 1TE Employer's website https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)