About the role
The Finance Assistant will support the effective day-to-day operations of the finance function, with a primary focus on Accounts Payable. The role is responsible for ensuring accurate and timely processing of invoices, payments, and supplier records, while providing administrative support across the wider finance team.
Responsibilities:
Accounts Payable & Transaction Processing
* Process supplier invoices accurately and in a timely manner
* Upload, code and manage invoices received via email
* Post bank payments and direct debits
* Process employee expenses in line with company policy
* Carry out invoice matching, coding, and pending/unpending activities
Supplier & Query Management
* Act as a first point of contact for supplier queries, responding promptly and professionally
* Review and reconcile supplier statements
* Set up and maintain supplier accounts, including vendor forms and supporting documentation
* Monitor and resolve remittance queries, including bounced emails
Payments & Cash Handling
* Support weekly payment runs, including manual and foreign currency payments
* Post and reconcile payment batches
* Investigate and resolve unallocated cash items
Reconciliations & Controls
* Reconcile invoice records to internal systems (e.g. pended lists and document storage systems)
* Maintain accurate financial records and supporting documentation
* Support audit activity, including preparation of documentation (e.g. HMRC audits)
Administrative & Team Support
* Manage incoming post, including opening, sorting and scanning invoices
* Provide administrative support across the finance function as required
* Assist with monthly finance tasks, including journals, adjustments and credit balance reviews
Skills Knowledge and Experience
* Strong attention to detail and accuracy
* Good organisational and time management skills
* Proactive and willing to learn
* Team player with a flexible approach
* Ability to handle confidential information with integrity
Health, safety and flexibility
The role is based on a manufacturing site and requires compliance with site safety rules and the wearing of appropriate PPE (training provided). Some flexibility may be required to meet business needs.
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