Social network you want to login/join with:
Document Control & Systems Coordinator, Ballymena
col-narrow-left
Client:
Location:
Ballymena, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
col-narrow-right
Job Reference:
bc90c4d7724a
Job Views:
4
Posted:
16.07.2025
Expiry Date:
30.08.2025
col-wide
Job Description:
Job Description
The Document Control & Systems Coordinator provides system support to the business, ensuring efficient project data management and real-time updates. This role involves analysing project data, creating visualisations to aid decision-making, and maintaining document control processes. The ideal candidate is a self-starter with strong IT skills, particularly in MS Excel.
About the role:
* £28,000 - £34,000 per annum (DOE)
* Monday to Friday
* 37 hours a week
* Permanent role
What you'll be doing in this role:
* Meet with decision makers, systems owners, and end users to define operations requirements and systems goals, and identify and resolve systems issues
* Document existing and new systems showing details of processes, decision points, information and data flow, and connections to other systems including data entry or exit points
* Support the business in relevant areas, including training users, allocating resources, and resolving problems
* Provide analytical support to the project delivery team, ensuring smooth administration of projects
* Manage and accurately enter contractor timesheets
* Arrange and conduct site inductions for new team members and contractors
* Analyse project data and create visual reports to support decision-making
* Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation
* Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination
* Handle internal and external communications, including emails, phone calls, and correspondence
Required Skills & Qualifications
* Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex
* Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights
* Attention to detail: Ensuring data accuracy and document compliance
* Self-motivated: Able to work independently and take initiative
* Strong communication skills: Able to effectively present findings and collaborate with teams
* Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/ AI
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.
#J-18808-Ljbffr