Part-Time Accounts Payable (AP) Specialist
Location: London (Hybrid - Minimum 1 day per week in office)
Schedule: 2-3 days per week
Contract Length: 6 Months
Day Rate: £150
About the Role
A growing, multi-entity business in the property and operations sector is seeking a detail-oriented Accounts Payable (AP) Specialist to join its finance team on a part-time basis. The role focuses on UK accounts payable processes with the potential to expand into European operations over time.
Working closely with the UK Management Accountant, you'll take ownership of day-to-day AP responsibilities including invoice processing, payment scheduling, and supplier communication. This is a hands-on role ideal for someone who enjoys working independently and is confident navigating multi-entity or international finance environments.
Key Responsibilities:
Invoice and Expense Processing
Enter and code supplier invoices accurately using Payhawk
Monitor shared mailboxes and follow up on missing approvals
Resolve issues such as duplicates, mis-postings, or incomplete documentation
Support vendor onboarding and maintain records
Review employee expenses for policy compliance
Identify fixed assets and prepayments during invoice review
Payment Preparation & Banking
Set up weekly and monthly payment runs for review and approval
Manage online banking platforms and user access
Monitor invoice approvals to align with payment schedules
Match payments to invoices and maintain accurate ledgers
Perform weekly and month-end bank reconciliations
Reconciliations & Ledger Maintenance
Reconcile supplier statements and resolve aged balances
Maintain audit trails for manual or high-value transactions
Support month-end AP close in collaboration with the UK Management Accountant
Raise and resolve issues proactively
Communication & Collaboration
Liaise effectively with suppliers and internal teams
Provide regular updates to the UK Management Accountant
Own assigned tasks and ensure timely completion
Support process improvements and contribute to AP best practices
What We're Looking For
3+ years of experience in accounts payable
Comfortable working across multiple entities; international experience a plus
Proficient in Excel and banking platforms
Experience with Payhawk, NetSuite, or similar systems is beneficial
Highly organised, self-driven, and able to work effectively part-time
Additional language skills (e.g., French, Spanish, German) are an asset
Familiarity with VAT and invoice financing complexities is a plus
Why This Role?
This is an excellent opportunity to join a dynamic business during a period of operational transformation. With new finance systems and a centralised structure being rolled out, you'll be part of building a more streamlined P2P (procure-to-pay) process. There is potential for the role to evolve, expanding responsibilities to cover wider UK and European operations.
If this is something of interest to you, apply today