And the job listing Expires on September 25, 2025
The Administrative Specialist will play an integral role in supporting the Finance Department’s daily operations. This individual will assist the CFO, Controller, and both Accounts Payable and Accounts Receivable teams with a wide range of administrative and financial tasks. Their responsibilities include processing invoices, maintaining financial records, and assisting with financial reporting and compliance. The role also involves identifying process improvements to streamline departmental efficiency.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Help with the processing of invoices, payments, and purchase orders.
* Assist with tracking and reconciling accounts payable and accounts receivable records.
* Ensure timely and accurate data entry in accounting software.
* Assist with preparation of financial reports, budget tracking, and audits.
* Help gather financial documentation for internal and external reporting requirements.
* Perform basic clerical tasks such as filing, organizing documents, and maintaining financial records.
* Identify opportunities for increasing efficiency in day-to-day financial processes.
* Assist with the implementation of systems to streamline workflows within the finance department.
* Collaborate with team members to resolve any inefficiencies or roadblocks in financial operations.
* Provide administrative support for finance-related meetings, including scheduling, preparing materials, and taking meeting notes.
* Respond to internal and external finance-related inquiries and provide timely assistance.
* Maintain accurate and organized financial records in both digital and physical formats.
* Ensure that all documentation is filed correctly and in compliance with organizational policies.
* Support compliance efforts by assisting in the gathering of necessary documentation for audits and reviews.
* Help track and monitor adherence to organizational policies and financial best practices.
* Operates motor vehicles safely and in accordance with State Law (agency and personal automobiles) while on work related duties.
EDUCATION and/or EXPERIENCE
* Bachelor’s Degree in Accounting. Must have comprehensive knowledge of internal control policy and procedures, accounting theory, GAAP, FASB and the inter-relationships between accounts. Demonstrated ability to maintain complete and systematic accounting records, analysis of data, general ledger account review, prepare financial reports.
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