What's involved with this role: Job Title: Business Support Coordinator and Minute Taker Ref: Suffolk RQ1553258 Pay rate: £14.36 per hour PAYE A Basic DBS is required for this role. The role: We are seeking a detail oriented and competent person to be responsible for supporting the Business Support Manager, Head of Corporate Parenting and wider team with tasks such as financial, administrative, and statistical duties to ensure the service operates efficiently. Experience in high level minute taking and coordination of meetings and diaries is essential for this role. This is a part time office-based role: 18.5 hours per week working Wednesdays to Fridays. Key responsibilities: Day to day management of specific processes including administrative, financial, IT and HR processes Manage activities within area of specialism undertaking research, investigating issues and preparing presentations etc Manage specialist administrative and management information systems with appropriate input from line manager Identify opportunities to continually improve and enhance service levels and performance within area of specialism Ensure that processes within area of responsibility are in line with relevant legislation and regulations and follow practices Diary management, making appointments, arranging and preparing for meetings, taking minutes etc May assist in the preparation of annual budgets and the completion of financial, administrative and legislative returns to internal and external customers May monitor income and expenditure budgets to provide management information and highlight irregularities What the client is looking for: Relevant qualification such as NVQ3 or equivalent level of knowledge and experience Good standard of literacy and numeracy Resilient under pressure and ability to remain positive when challenged Ability and enthusiasm to manage change and work flexibly Experience in successfully carrying out specialist administrative and financial procedures Previous experience of managing budgets and/or financial information Excellent working knowledge of Microsoft Office Sound knowledge and understanding of a range of administrative procedures High level minute taking skills Organisational skills with ability to prioritise own workload and meet deadlines Research and problem-solving skills to deal with queries and issues Good verbal and written communications skills Influencing and negotiating skills Presentation skills to deliver information and reports to managers and other staff How to Apply Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended. We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles. If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us. Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. "XI JE Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please.