The Opportunity
An exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in the office/2 home.
The Team Administrator will play a vital role in ensuring smooth day-to-day operations by managing communications, diaries, travel, documentation, and billing activities. This is a fast-paced role where no two days are the same, and your contribution will directly support the efficiency and success of the team.
Key Responsibilities
Diary & Meeting Management
* Coordinate diaries, including scheduling internal and external meetings.
* Book meeting rooms and arrange travel (flights, trains, taxis, hotels, etc.).
* Set up conference calls and Microsoft Teams meetings.
Billing & Expenses
1. Support client invoicing by maintaining accurate records, updating billing schedules, and reconciling data in Excel.
2. Process expense claims and manage purchase orders, ensuring invoices are tracked and paid promptly.
3. Monitor aged debt reports and assist with resolution.
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