Title : Facilities Contracts Co-ordinator
Location : Grangemouth
Salary : Dependent on skills, qualifications and experience
Contract type : PAYE Agency
ABOUT US
A truly global company, INEOS comprises of numerous businesses with sites in countries throughout the world. We also encompass a wide range of consumer brands and sports interests.
Grangemouth remains one of INEOS’ key sites in the UK and is home to world scale manufacturing plants – offering a unique environment in which to grow your skills, knowledge and competencies within the petrochemical sector.
We are engineering a strong future for our site, based on a highly skilled, experienced workforce and a portfolio of essential products that underpin a sustainable, low carbon future for all. We are entrepreneurial. We love to find new ways of doing things. Whether that’s through improving the energy efficiency of our plants, developing new ways of working or delivering on our net zero promises. And we’re proud to be doing this in Scotland.
We believe in offering our employees true autonomy and empowerment with a working environment that creates the opportunities for all of us to achieve our potential and to have a fulfilling professional career. We’re looking for committed and talented people to join our teams, to realise our ambitions and shape the future.
ABOUT OUR OPPORTUNITY
The Facilities Contracts Co-ordinator will co-ordinate and administer facilities and interface areas site contracts. They will also manage the day to day running of the facilities asset service request system, ensuring proper flow of site procedures and supports the site management team by carrying out common office duties.
Key accountabilities
* Plan and organise all INEOS vehicle inspections and repairs whilst maintain all vehicle records.
* Maintain the work history data in the amenities management and maintenance management systems (Maximo).
* Monitor the Maximo system; to ensure contract scopes are delivered as per legal and asset demand.
* Appraise service delivery during contract reviews, informing suppliers of any delivery issues and/or improvements, and allowing the Contract Owner to evaluate contract performance.
* Ensure all cost control processes are followed for all requested contract work to deliver a cost effective service prior to work commencing. Reviewing existing contracts and spotting any anomalies associated to avoid contract amendments later on in the year.
* Evaluate, authorise and receipt service provider invoices, to allow payment. Assess and challenge disputed invoices with service providers to ensure contract terms and conditions are achieved.
* Develop and recommend changes to service delivery for contracts.
* Maintain licence check data base and ensure all drivers are logged and compliant.
* Update MID insurance data base as required.
* Update and design team’s share point.
ABOUT YOU
Required:
* Must have a full UK Driving Licence
* Highly organised with the ability to work under pressure
* Be proficient in computer systems
* Basic knowledge of facilities and building management
* Strong attention to detail
* Ability to handle confidential information
* Proficiency with Microsoft Office e.g. Word, PowerPoint, SharePoint etc.
* Good time management and communication skills
* Knowledge of UK Transport Legislation
* An understanding of maintenance workflow process
* Understanding of budgets and cost control
HOW TO APPLY
Application Process
Interested candidates should submit their CV via our website .
Pre-screen (If applicable)
Applicants with a successful CV may be invited to an online MS Teams or telephone call to further discuss the role, the organisation and your suitability.
Formal Interview
Successful applicants will then be invited to interview which will consist of behavioural and technical questions. For some roles the recruitment process may also include technical testing, behaviour questionnaires and/ or a delivering a presentation.
Provisional Offer
If you are selected as the preferred candidate you will receive a provisional offer which will be subject to a medical assessment and reference checks. Some roles may also require a criminality check.
If you would like to discuss any adjustments you may require throughout the recruitment and selection process please contact opportunities.uk@ineos.com .
As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application, assessment and on-boarding stages.
Clicking this link will take you to an external site where you can continue with your application
* Location Grangemouth, United Kingdom
* Type Contract
* Posted 16 July 2025
* Closing Date 06 August 2025
* Requisition ID 1883
Job Details
* Location Grangemouth, United Kingdom
* Discipline Administration
* Type Contract
* Business INEOS Grangemouth
* Posted 16 July 2025
* Closing Date 06 August 2025
* Requisition ID 1883
Apply for this job Clicking this link will take you to an external site where you can continue with your application #J-18808-Ljbffr