Job ID: 41660
Location: Southampton, Hampshire House
Position Category: Administration/Business Support
Position Type: Employee Fixed Term (6 months)
What we’re looking for
To provide administration support against defined procedures with some discretion over priorities of workload. Undertakes a range of administrative activities and resolves queries for internal/external clients.
What we offer you
* The opportunity to work for an organization that has a deep sense of purpose, is values‑led and helps colleagues to develop professionally and personally through our range of people development programmes
* Fixed‑term contract for 6 months
The role
* To support Pre‑Contract team to meet the business objectives and KPIs for the Global TSO.
* Prioritise and process documentation/data/information in accordance with local business requirements and agreed deadlines.
* Data filing/entry in accordance with defined procedures.
* Deal with complex queries and build relationships with internal/external clients, as appropriate.
* To coach other team members, as appropriate, to ensure effective knowledge transfer and application.
* Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
* Book jobs into job management system.
* Create Contract Generation for clients and internal colleagues.
* Support in mailbox categorization and distribution of tasks.
* Creation of sales quotes and contracts for clients.
What you bring
* Good knowledge of Microsoft packages; Excel, Word & Outlook (at a minimum).
* Effective communication and teamwork abilities.
* Proficiency in the English language commensurate with the work.
* SAP knowledge, in particular Business by Design.
You are someone who
* Is keen to take accountability and ownership for delivering customer needs.
* Is able to self‑manage and prioritise tasks toward meeting goals.
* Is effective at solving problems, troubleshooting and making timely decisions.
* Is resourceful and willing to take initiatives.
* Communicates in a structured way and has the ability to present technical ideas in user‑friendly language.
* Displays a team spirit, particularly in a multicultural environment.
* Responds positively to learning opportunities and is comfortable stepping out of own comfort zone.
Equal Opportunity & Disability Inclusion
As a Disability Confident Committed Employer, we have committed to:
* ensure our recruitment process is inclusive and accessible.
* communicating and promoting vacancies, offering an interview to disabled people who meet the minimum criteria for the job.
* anticipating and providing reasonable adjustments as required.
* supporting any existing employee who acquires a disability or long‑term health condition, enabling them to stay in work.
* at least one activity that will make a difference for disabled people.
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