About The Company
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award‑winning services within facilities management, hard services, cleaning, security and catering.
About The Role
The Business Support Administrator provides high‑quality administrative and organisational support to the Senior Leadership Team (SLT) and the wider business. This role ensures the smooth operation of key business processes — including security clearance vetting, office coordination, event organisation, and HR administration — to help the company deliver exceptional facilities management services to its clients.
Key Responsibilities
* Manage security clearance applications, ensuring compliance with client and government requirements.
* Maintain accurate and confidential records of vetting documentation.
* Liaise with external agencies and internal stakeholders to ensure timely renewals and approvals.
* Monitor and report on vetting progress and compliance status.
* Coordinate, attend, and take minutes of SLT and departmental meetings.
* Track and follow up on meeting actions to ensure completion within agreed timescales.
* Support the SLT with diary management, correspondence, and document preparation as required.
* Organise company events, meetings, and staff engagement activities.
* Coordinate travel, accommodation, and catering arrangements when required.
* Support general office management duties, including supplies, facilities, and contractor coordination.
* Manage the company’s absence and holiday management system, ensuring accurate records and approvals.
* Support HR processes such as onboarding, training coordination, and maintaining employee records.
* Provide administrative support for company policies, procedures, and staff communications.
Skills & Experience Required
* Proven experience in an administrative or business support role, ideally within a facilities management or similar operational environment.
* Strong organisational skills with the ability to manage multiple priorities and deadlines.
* Excellent attention to detail and confidentiality, particularly when handling sensitive information.
* Competent in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
* Confident communicator, both written and verbal, with strong interpersonal skills.
Desirable
* Experience managing vetting or security clearance processes.
* Familiarity with absence management systems.
* Experience in coordinating events or supporting senior management teams.
Personal Attributes
* Proactive, reliable, and self‑motivated with a positive attitude.
* A team player who can also work independently.
* Professional and approachable, with a commitment to delivering high‑quality support.
* Discreet and trustworthy when dealing with confidential matters.
How To Apply
If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people, please click apply and register your interest. You can also sign up to our job alerts to be notified of other suitable vacancies.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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