Document Management Specialist
How your work would contribute to our organization and the Twin Cities region:
* Coordinate, lead, develop, organize, maintain and utilize asset-related documentation library in compliance with Met Council, Metro Transit and other governing agencies’ standards and regulatory requirements within the asset management lifecycle, handling both digital and hard copy documents.
* Develop and implement business improvements and innovations to increase efficiency and effectiveness of document management systems.
* Work closely with maintenance, operations, engineers, technicians, planners and others to gather, support, integrate and update information related to assets during commissioning, decommissioning and maintenance events.
* Support the integration of new asset documentation into EAMS following commissioning or maintenance events.
* Develop, maintain and improve SharePoint sites. Lead Intranet development and act as a resource for stakeholders and staff. Make recommendations, guide, coordinate and assist staff in creating and improving business team sites. Create and maintain Metro Transit’s Asset Management department’s MetNet website, ensuring all web pages and documents meet established content standards and file format standards.
* Develop, implement and maintain improved and innovative for documentation processing, assignment, distribution and archiving through document templates, procedures and user guides related to EAMS documentation practices.
* Develop, perform and provide assistance and training related to EAMS documentation procedures.
* Perform other related duties as assigned or apparent.
Qualifications
Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education:
* High school diploma/GED with five (5) years of experience.
* Associate's degree with three (3) years of experience.
* Bachelor's degree with one (1) year of experience.
Desired Qualifications
* Experience with public sector, construction and/or transportation document management.
* Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder.
* Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation.
* Knowledge of principles of asset management documentation, files, record drawings, GIS.
* Experience with local, state or federal document management requirements.
* Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.
What you should have within the first six months
* Knowledge of electronic document management systems.
* Skilled in the use of print and on-line information resources, strong technical expertise.
* Strong organizational skills including detail, accuracy and work priority assignment.
* Strong technical writing skills.
* Able to prepare and update document templates, procedures and user guides to support team consistency.
* Ability to work both collaboratively and independently depending upon needs; self-motivated.
* Ability to problem solve issues.
* Knowledge of issues and trends in information storage and retrieval and web technology.
* Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management.
Benefits and What We Offer
* Weoffertheopportunity tomakeadifferenceandpositively influencetheTwinCities metropolitan area.
* Weencourage ouremployees todeveloptheirskillsthroughon-sitetraining andtuition reimbursement.
* We provide a competitive salary, excellent benefits and a good work/life balance.
Work Environment
You will perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. This is a hybrid role.
Equal Opportunity
The Metropolitan Council is an Equal Opportunity, affirmative action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
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