About Moston
Moston is a dynamic and growing company specialising in Recruitment and Asset Management. We pride ourselves on operational excellence, professionalism, and a supportive team culture. As we continue to expand, we’re looking for a Project & Office Coordinator to play a vital role in supporting both our Asset Management and Finance functions.
This is a fantastic opportunity for a proactive, organised, and detail-oriented professional who enjoys variety and thrives in a fast-paced, team-focused environment.
Role Overview
The Project & Office Coordinator will be responsible for ensuring the smooth running of day-to-day operations across our asset management and finance teams. You’ll coordinate field surveyors, track project progress, assist with financial administration, and help maintain efficient office processes.
This hybrid role is ideal for someone who enjoys juggling multiple priorities, communicating clearly with both internal teams and external partners, and ensuring everything runs like clockwork.
Key Responsibilities
Project Coordination
* Schedule and coordinate surveyors, ensuring they have all necessary information and resources before arriving on site.
* Prepare contracts and briefing packs ahead of project mobilisation.
* Maintain accurate project trackers and monitor progress through our asset collection portal.
* Support the asset management team in weekly client meetings, taking notes and following up on key actions.
* Order and manage asset tags and related project materials.
* Ensure all project documentation and folders are accurately maintained and easily accessible.
Finance & Office Administration
* Support the finance team with purchase ledger activities including invoice processing, reconciliations, and supplier payments.
* Assist with accounts receivable tasks such as invoicing and payment tracking.
* Handle supplier and contractor queries promptly and professionally.
* Maintain accurate and organised financial and administrative records.
* Assist with audits and compliance activities, liaising with contractors and clients as required.
* Provide general administrative support across the business, including office coordination and process improvements.
Skills & Attributes
* Excellent communication skills — confident liaising with surveyors, suppliers, and internal teams.
* Highly organised with strong time management skills.
* Exceptional attention to detail and accuracy.
* Proactive, with a positive “can-do” attitude.
* Comfortable multitasking and prioritising in a busy environment.
* A collaborative team player with a flexible, hands-on approach.
Requirements
* Experience in a coordination, scheduling, administration, or finance support role.
* Proficiency with Microsoft Office (Excel, Word, Outlook).
* Experience using Xero or similar accounting software (advantageous).
* Strong understanding of basic financial processes and/or project tracking.
* Previous exposure to asset management, recruitment, or field operations is desirable but not essential.
What We Offer
* Competitive salary and benefits package.
* A collaborative and supportive work culture.
* Opportunities for professional development and career growth.
* The chance to be part of a growing, ambitious business making a real impact in its field.
How to Apply
If you’re a detail-driven, organised professional who loves keeping projects, people, and processes running smoothly, we’d love to hear from you.
Apply today to join the Moston team and grow with us!