Better places, thriving communities.
Workplace Facilities Coordinator – Role Overview
The Workplace Facilities Coordinator manages and supports the Variation and Onboarding Process, ensuring all tasks are completed accurately and within required timescales.
Key Responsibilities:
1. Oversee onboarding and removal of assets/services from contracts.
2. Review client-submitted variations, ensuring all necessary information and documentation are provided; promptly raise queries or challenges as needed.
3. Assign actions to stakeholders, clearly outlining requirements and deadlines.
4. Conduct regular review meetings with action owners to monitor progress and escalate issues that may impact delivery.
5. Build and maintain professional relationships with clients and stakeholders.
6. Support the Archibus Supervisor in system-related tasks to ensure operational resilience.
7. Assist with the addition and removal of services in the Archibus system.
8. Manage routine and delegated matters on behalf of the Manager as required.
9. Generate and share monthly reports on progress of variations and highlight any risks
Skills and Attributes:
10. Strong verbal and written communication skills.
11. High accuracy and efficiency in data entry.
12. Advanced IT proficiency, including Office applications.
13. Commercial awareness and cost-conscious approach.
14. Professional conduct at all times.
15. Willingness to undertake additional duties as required.
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Smriti Jasoria at .