Job Title
Assistant Producer - Housemates
Responsible to
Producer and Senior Producer
Working with
Artistic Team and Production Team
Location
London
Salary
44 days over the duration of dates below totalling £8000
Contract
Full time fixed term temporary, w/c 22nd June to 7th September
Hours
40 hours per week inclusive of breaks
Annual leave
22 days + bank holidays – pro-rated to duration of contract
About the Role
The Assistant Producer plays a key role in supporting the delivery of all aspects of the process, supporting the Producer with coordinating all production activities and operations. The role works closely with the in‑house Housemates Producer, Production Team and wider Artistic Team administratively supporting all production, events and activities across the programme.
Main Duties
Producing & Artistic
* Supporting the management and reconciliation of overall and project‑specific budgets for festival activity supporting the contracting of participating artists, companies and collaborators, in consultation with the Producer and/or senior leadership
* Supporting the delivery of artist development activity within the festival, including readings, sharings, and scratch performances.
* Responsible for timely and accurate financial administration for festival activity, including processing invoices, submitting payroll information for artists, freelancers and suppliers, and reconciling expenses.
* Supporting the engagement of performers, creatives and facilitators in line with industry standards and best practice.
* Conducting availability checks for artists and creatives participating in the festival.
* Supporting the administration of travel, accommodation and logistics for visiting artists and companies where required.
* Responsible for the creation of contact sheets, welcome packs and festival information, and supporting clear communication with all participating artists and stakeholders throughout the festival period.
* Managing house seats, artist allocations and guest lists for festival performances and events.
* Supporting marketing activity by gathering artist biographies, headshots and ensuring accurate billing, as well as proofing copy for festival materials where required.
* Leading on the organisation and delivery of key festival moments, including opening events, press nights, industry sharings and closing celebrations.
* Supporting the collection of feedback from artists and audiences and assisting in the planning and documentation of festival debriefs to inform future programmes.
* Supporting the delivery of wraparound activity such as Q&A, panels and networking events.
* Attending festival events, readings and development activity as required.
Administration & Planning
* With the support of the Artistic co‑ordinator, responsible for booking and coordinating rehearsal space, performance schedules, meetings and festival activity, ensuring all information is accurate and up to date across internal systems.
* Maintaining organised and accessible project files for all festival activity, ensuring accurate documentation and archiving.
* Supporting the creation and maintenance of project tracking systems and artist information.
* Liaising with internal departments to ensure the smooth delivery of festival events and activity.
* Supporting reporting requirements, ensuring accurate data capture, documentation and evaluation for stakeholders and funders.
* Acting as a key point of contact for festival‑related enquiries, managing communications efficiently and professionally.
* Scheduling and attending internal and external meetings as required in support of festival delivery.
* Regularly engaging with performance work and the wider sector, particularly artists aligned with the Housemates ethos.
* Working in line with their policies, including Equality, Diversity & Inclusion, Anti‑Racism, Health & Safety and Environmental Sustainability.
* Supporting the team to maximise resources and deliver the festival efficiently while maintaining high artistic quality.
* Undertaking general administrative and practical tasks to ensure the successful delivery of the festival.
* Taking an active role in professional development and contributing positively to the wider team.
* Minuting and distributing key meeting actions
Personal Specification
Professional Competencies
Essential
* A genuine passion for bold, innovative new work.
* Experience working in a producing theatre, festival, or live events environment.
* Understanding of artist development and the creation of new work.
* Strong organisational skills with the ability to manage multiple projects simultaneously.
* Ability to work independently, prioritise effectively and remain calm under pressure.
* Excellent administrative and IT skills.
* Strong written and verbal communication skills.
* A commitment to inclusivity, access and supporting diverse artists and audiences.
* A flexible and proactive approach to working hours during a live festival environment.
* Ability to be diplomatic, discreet and tactful when handling sensitive information.
Desirable
* An understanding of new work and ecology
* Previous experience working with artists
* Knowledge of UK theatre subsidised contracting
* Valid UK driving licence
* Experience of Microsoft Office systems
Personal Qualities
* Self‑disciplined, organised and self‑motivating
* Proven experience of good relationships with creative teams
* Ability to work as part of a flexible team, responding to instructions, contributing ideas, supporting other team members and taking a lead on projects as required
* Adaptable and receptive to new ideas and initiatives
* Ability to work under pressure and manage competing deadlines
* Creative flair
* Good organisational/housekeeping skills
* Excellent interpersonal skills with an ability to listen, build rapport and communicate with people at all levels
Basic Terms & Conditions
Place of work will primarily be in Brixton, London. The standard working days are Monday to Sunday, including out of social hours shifts.
Reference
REF-228 410
J-18808-Ljbffr