Job description
My client a leading public sector organisation based in Belfast are currently seeking to recruit a Full-Time Personal Assistant / Senior Secretary.
Hours: Monday - Friday, 9am-5pm
Pay: £ per hour
KEY DUTIES / RESPONSIBILITIES
To organise and maintain diaries as required and to ensure the Director/Assistant Director is well prepared for meetings with relevant supporting agenda and paperwork.
To utilise Microsoft Office applications in order to produce high quality documents, presentations and reports as required.
To ensure that all information is produced in line with current legislation requirements and policies/procedures within the Trust, in a timely, accurate and confidential manner.
To provide administrative services for specific Committees, meetings and projects including organising of meetings, issuing of agendas, supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as directed.
To devise and maintain office administration systems to deal efficiently with paper flow; organising and storing paperwork, documents and computer based information monitoring/brought forward systems, management information systems, filing systems etc.
and the implementation of improvements and additions required, in accordance with Trust Policies and Procedures.
To monitor and request orders relating to Office stationery to ensure adequate supplies are maintained.
To arrange travel and accommodation requirements; and provide administrative support to Workshops/events, as required.
To ensure verification of invoices travel arrangements, course attendance, and accommodation and hospitality purposes.
Essential Criteria
OR
Three years' experience in an administrative or secretarial position to include experience of Microsoft Office Professional Suite or equivalent
Hold a current full driving license which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post
SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:
Skills / Abilities
Word/Text Processing Level 2 - OCR/RSA (or equivalent).
Ability to minute/note take at Committee level, meetings etc.
Ability to delegate, motivate and use initiative.