JOB TITLE: HR Administrator
LOCATION: Giggleswick School
RESPONSIBLE TO: Head of Human Resources
HOURS OF WORK: Full Time. 35 hours per week Monday – Friday, 52-week contract
SALARY: Grade B1.11 per annum (depending on experience).
ANNUAL LEAVE: 25 days holiday, plus public bank holidays per annum
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JOB PURPOSE
The HR & Recruitment Compliance Administrator will provide essential support to ensure the effective delivery of HR services across the school. This role is responsible for maintaining accurate HR records, coordinating recruitment processes in line with Safer Recruitment standards, and serving as the first point of contact for HR-related queries. Working closely with the Head of HR, the HR & Recruitment Compliance Administrator will help create a positive and compliant working environment, contributing to the overall success and well-being of staff.
Main Duties
Recruitment and Safer Hiring
* Deliver a high-quality recruitment service, supporting school recruitment campaigns and building strong relationships with candidates and stakeholders.
* Ensure administration compliance with Keeping Children Safe in Education and Safer Recruitment guidelines.
* Prepare recruitment documentation, organise timetables, draft and place adverts, log applications, and manage candidate communication.
* Ensure compliance with Safer Recruitment requirements, including DBS checks, references, ID verification, right-to-work checks, and teacher checks.
* Prepare new staff files and liaise with the Designated Safeguarding Lead (DSL) for safeguarding induction.
* Liaise with recruitment agencies and ensure contractor and supplier compliance documentation is received.
HR Records and Compliance
* Maintain the School’s Single Central Register (SCR).
* Update and manage the HR database (iSAMS) to reflect accurate staff details, including starters, leavers, contractual changes, annual leave, and sickness records, in line with employment law and GDPR.
* Input new staff information into the payroll system.
* Collate and monitor probationary review forms and safeguarding/induction training records.
HR Support and Customer Service
* Act as the first point of contact for HR queries, providing timely and professional support.
* Build effective working relationships with staff and managers to ensure high levels of customer service.
HR Administration
* Draft and issue contracts of employment and offer letters.
* Manage the HR email inbox and handle general administrative tasks for the Head of HR, including sorting post, answering calls, and drafting standard HR documents and letters.
* Coordinate staff probation administration processes, alerts, and letters.
* Coordinate Appraisal administration, reminders and circulate appraisal forms.
* Absence management administration, including sickness, maternity, and paternity leave. Track absences, chase return to work forms and FIT notes, track sick pay entitlements and absence duration.
* Manage staff name badges
* Assist with employee wellbeing initiatives, such as recognition schemes.
* Manage DBS checks for new starters and renewals, track progress, update databases, and remind employees to subscribe to the DBS Update Service.
Training & Awareness
* Have oversight of training courses for Statutory compliance TES and Boxphish
* Maintain training tracker records and ensure timely renewals.
UKVI
* Maintain accurate records for staff members that have a VISA
* Keep accurate records for any sponsored members of staff
* Complete the necessary annual checks
Other Responsibilities
* Undertake additional tasks as required, following appropriate training.
* Comply with Health and Safety regulations and all school safeguarding, equality, and diversity policies.
* Participate in the school’s appraisal scheme and engage in professional development.
* Support any other duties commensurate with the role as reasonably requested.
* may be reviewed and amended annually following discussion with the Head of HR and Bursar.
Probation Period
The first six months of employment will be probationary. The probationary period may be extended at the School’s discretion.
School Values
You must ensure your work, communication and approach conforms to the brand values and style of the School. You will need to be aware and comply with the Giggleswick school rules, policies and procedures at all times, as detailed in the handbook you will be provided with at induction.
Equal Opportunities Employer
Giggleswick School is committed to eliminating discrimination and encouraging diversity amongst our employees. We aim to provide quality and fairness for all job applicants and employees and not to discriminate, or to receive less favourable treatment, on grounds of age, disability, race, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex or sexual orientation, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Employment decisions will be made on the basis of each applicant’s job qualifications, skills, experience, and abilities.