Team Administrative & Facilities Assistant
Location: Near Bank Station
Work Arrangement: Hybrid - 4 days in office, 1 day from home
Join Our Team!
Are you looking to take the next step in your administrative career within the fast-paced world of Financial Services? Our client, a globally recognised Fortune 100, Nasdaq-listed organisation, is seeking a proactive and organised Administrative & Facilities Assistant to support daily operations and keep the office running smoothly. With over 4,300 employees and 400,000 clients worldwide, this is an incredible opportunity to grow, learn, and make a meaningful impact.
Role Overview
In this position, you will play a vital role in supporting both administrative functions and facilities operations across the business. You'll work closely with multiple teams to ensure a seamless and efficient working environment.
Key Responsibilities
Records Management & Audits
* Maintain and monitor archiving and records-management systems.
* Prepare documentation and reports for quarterly audits.
* Oversee and update access-control records.
Travel & Event Coordination ✈️
* Arrange domestic and international travel, including visa applications.
* Support the planning and delivery of internal and external events.
Office, Reception & Facilities Support
* Provide front-of-house support, including reception cover and visitor management.
* Assist with filing, data entry, and document handling.
* Coordinate office supplies, meeting room setup, and general facilities tasks.
* Liaise with building management and suppliers as required.
Health & Safety Responsibilities
* Act as a designated First Aider and Fire Warden.
* Manage DSE assessments and ensure H&S procedures are followed.
Additional Support
* Support the distribution of sports tickets and event allocations.
* Provide wider administrative and project support to teams across the business.
Qualifications & Skills
* Experience in a similar Administrative, Office Support, or Facilities role.
* Strong organisational skills with exceptional attention to detail.
* Confident communicator with excellent written and verbal skills.
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
* Ability to prioritise, multitask, and work both independently and collaboratively.
Why Apply?
* Join a highly respected global organisation.
* Work in a collaborative, innovative environment where your contribution matters.
* Gain exposure to both administrative and facilities functions - perfect for broadening your skill set.
* Be part of a dynamic, supportive team that values growth and connection.
If you're ready to take on a varied and rewarding role within the financial services sector, we'd love to hear from you.