Construction Office Manager
Reporting to: Business Director
Department: Head Office
Line Manager for: 2 x staff - Office Administrator & O&M Manager
Working Hours: Full-time 39.5 hours
Salary: Up to £45k DOE
My client are a market leader in the construction industry. They're currently looking for a Construction Office Manager to join their growing team in Buckinghamshire. The successful candidate will have experience working in a similar role with some knowledge of the construction industry preferred.
You will be responsible for the following tasks:
* Providing support to all on-going projects by arranging, chairing and minuting fortnightly Project Reviews. These meetings are carried out via Teams and are attended by project personnel from Design, Planning, Commercial, Operations and Procurement. You will also be responsible for ensuring all outstanding actions from these meetings are closed out prior to the next meeting.
* Arranging, chairing and minuting Lessons Learnt reviews for projects once they have been completed. Prior to the meetings, information will need to be collected from each team involved in the project.
* Management of ISO Accreditations - they're currently accredited to ISO 9001, 14001 and 45001. You will ensure our management system stays up to date and be responsible for the annual 3-day audit carried out by our accreditation provider.
* Responsibility for keeping the Business Management System (BMS) up to date. Their Business Management System encompasses the forms, templates, procedures and registers they use regularly to run their business. You will support the roll-out of new forms and procedures (drafting, approval and distribution) with support from the relevant department heads. You will also ensure current procedures are still fit for purpose through consultation with the relevant department heads.
* Management of allocated HR Tasks - new starter on-boarding, management of Breathe HR software and other ad hoc requests as delegated by Business Director. Business Director will have overall responsibility for the HR function.
* Drafting and distribution of bi-monthly Newsletter for staff.
* Responsibility for arranging employee Social Events – annual events, departmental events, leaver gifts etc.
* On-going management of project management software system – ensuring all teams are adequately informed and trained.
* Responsibility for the smooth running of the Office (IT networks (including Sharepoint) and resource management (laptops, printers, security, fire safety, cleanliness)).
* Responsibility for Monthly Meeting admin (this is carried out by Office Administrator).
* Other ad-hoc tasks as required by the Business Director.
Your skills:
* Good IT skills – solid working knowledge of Office 365 (including Powerpoint, Word, Excel and Sharepoint).
* Excellent organisational and communication skills.
* Knowledge of or previous experience working in the construction industry an advantage but not essential.
* Previous experience of HR or maintaining systems for ISO 9001, 14001 and 45001 an advantage.
* Ability to problem solve issues.
* Experience of line managing staff preferred but not essential