Accounts Assistant Role Overview
Accounts Assistant is required to support the Finance team in maintaining accurate financial records and ensuring the smooth running of day-to-day financial operations. Key responsibilities include processing invoices, payments, and receipts, performing bank and account reconciliations, and supporting supplier payments and customer invoicing. The role also involves assisting with month-end processes, preparing basic financial reports, and ensuring compliance with internal procedures.
The Role
The Accounts Assistant plays a key role in supporting financial operations by ensuring transactions are processed accurately and on time. The position contributes to maintaining strong financial controls and supports the wider finance team with administrative and reporting activities.
Working closely with finance, purchasing, and commercial teams, the role supports accounts payable processes, maintains accurate records, and assists with month-end and reporting requirements.
Duties and Responsibilities
* Process supplier invoices, including matching, coding, and accurate system entry
* Prepare and manage weekly supplier payment runs
* Assist with customer invoicing and monitor outstanding balances
* Perform bank and account reconciliations
* Review and process employee expense claims in line with company policies
* Liaise with suppliers to resolve invoice queries and reconcile statements
* Maintain accurate financial records, including scanning and filing documentation
* Support month-end processes and basic financial reporting
* Maintain cash records and update bank statements
* Assist with audit requests by providing relevant documentation
* Act as a central point for incoming finance-related correspondence
* Work with internal teams to resolve discrepancies and support invoice approvals
* Provide ad hoc administrative and finance support as required
* Support procurement of ad hoc items and maintain related records
Summary
This role supports the finance function by ensuring accurate record-keeping, timely payments, and effective coordination across teams, contributing to the overall efficiency and compliance of financial operations.
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