Job Description Associate Portfolio Co-ordinator Permanent Grade B - £28,598 - £34,434 Consultation grade - subject to formal evaluation under the Pay Equity Review Working 36.5 hours per week SUMMARY - AN OVERVIEW OF ROLE This is an exciting opportunity to join a dynamic, collaborative Portfolio office team within the Digital and Technology Services directorate. This role is key to provide administrative, analytical, and tracking support for senior team members and project delivery managers to ensure we deliver quality, at pace and maximise benefits What we are about We are a busy Portfolio Office, looking after all project requests across the whole council, providing end to end support for the delivery of large-scale Digital and Technology Services projects, programmes, and portfolios. It's exciting times as we move towards a leaner, agile approach to delivery, putting the customer at the centre of our delivery is key to ensuring the right products are designed to support value and benefits being realised. We are working across multi-disciplinary teams and collaborating with the customer to co-create the way we design and deliver services to make a difference for Birmingham Citizens. We are about doing the right things through delivery of the right Products that truly add value. We are committed to creating an environment that promotes diversity and inclusivity, healthy lifestyle choices, wellbeing, and balance. We are focused with supporting our team members with being the best they can be through supporting, coaching and providing development opportunities. What you will do Support the collation, analysis, and presentation of management information and maintain data to produce accurate and timely management information at a portfolio level. Support the successful achievement of programmes and projects, and their adherence to the agreed delivery methodology by providing robust analysis to inform governance and oversight across the portfolio of technology programmes and projects. Collaborate and communicate with stakeholders to ensure projects comply with governance and quality standards, escalating issues, risks, and non-compliance. Carry out meeting administration, including booking rooms, and equipment and taking formal minutes of meetings which form part of the audit trail and communicating action and activities accurately to internal and external colleagues. Support the creation and socialisation of project management standards, processes, templates, and artefacts. We'll support you with Opportunities for development and training Extensive eLearning support and tools Working across multi-disciplinary teams to knowledge share Communities of Practice to share and learn Please upload your up-to-date CV via the attachments part of your application, this is required for shortlisting. Unfortunately, we cannot consider any applications without a CV attached Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people. We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application. For any informal enquires please contact: Resourcing@birmingham.gov.uk, quoting reference 4118 Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Birmingham City Council is committed to safeguarding and promoting the welfare of our citizens and expects all staff and volunteers to share this commitment. You can view our Corporate Safeguarding Policy | Birmingham City Council here. Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment. Job Description and Person Specification https://enre.fa.em3.oraclecloud.com/cs/idcplg?IdcService=GET_FILE&dID=43602947&dDocName=UCMFA43554964&allowInterrupt=1 About Us We are a disability confident employer and we encourage applicants with disabilities to apply. We also welcome applications from people with caring responsibilities and flexible working options will be considered. Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed. Non-UK applicants (excluding Ireland) may need to apply for a visa from the UK Visas and Immigration (UKVI) and may require a Certificate of Sponsorship from Birmingham City Council for a skilled worker visa (if the job is eligible).