Location - Haywards Heath
Contract length - 6 months
Start Date - Immediate Start
Hybrid set up - 3 days working from home
Overview
The UK Events Administrator supports a busy Events Team responsible for delivering internal and external events ranging from small meetings to large-scale conferences, exhibitions, and customer visits. The role plays a key part in creating memorable, seamless experiences that strengthen customer relationships and support wider business goals.
Key Responsibilities:
Event Coordination
* Support the planning and delivery of events for 6–600 attendees.
* Manage event registrations and RSVPs, ensuring accuracy and smooth processes.
* Book accommodation and travel for delegates and staff.
* Work with both small and large budgets, maintaining accurate records.
* Assist with on‑site event management, including setup, delegate coordination, and issue resolution.
* Respond to and project‑manage internal and external event requests.
Daily Operations
* Source, book, and coordinate venues, including attending site visits.
* Liaise with suppliers and vendors to ensure timely delivery of services.
* Support the creation of customer‑facing materials in line with brand guidelines.
* Raise POs, track budgets, and manage payments.
* Contribute to event risk assessments and health & safety documentation.
* Support post‑event reporting, evaluations, and feedback analysis.
Event Communications
* Build registration forms and event websites using Cvent.
* Work with Marketing to prepare event communications such as invitations, reminders, and joining instructions.
* Manage post‑event communications, including feedback surveys.
Team & Administrative Support
* Maintain event databases, contact lists, and internal trackers.
* Monitor and respond to queries in the shared events inbox.
* Provide general administrative support, including scheduling meetings, preparing agendas, and taking minutes.
Essential Skills & Experience
* Recent graduate or individual seeking an entry‑level role with a passion for events.
* Excellent organisational skills and strong attention to detail.
* Confident communicator with strong interpersonal skills.
* Ability to multitask and remain calm under pressure.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Enthusiastic, proactive, and comfortable working independently or as part of a team.
Desirable Skills
* Experience using Google Suite.
* Familiarity with Cvent or similar event‑management platforms.
Please apply on Linkedin.