PROJECTS ADMINISTRATOR NORWICH The Company: At Dodd Group, we’ve been a proud family-owned business since 1947. For over 75 years we’ve earned a trusted reputation in the building services sector, delivering high-quality electrical and mechanical design, installation, and maintenance across a wide range of industries. We are proud to be recognised as an employer of choice—where every individual is valued, and the diversity of our workforce is celebrated. With an annual turnover exceeding £250 million, we invest in our people, providing opportunities for growth and creating an environment where you can truly excel. The role: We are seeking an experienced Administrator / Receptionist to work from our Norwich Office to answer phone calls and support with general day to day office based administration. You will be the first point of contact for our clients and supply chain and will direct incoming calls to the relevant person within Dodd Group. You will carry out filing, scanning, printing and production of documents required by engineers and managers. You will be a direct assistant to the Norwich Projects Operations Manager by providing support with diary management and any administration needs. Other responsibilities for the role are as follows: · Document Control, Electronic filing and record keeping Ø Processing and keeping record of supply chain invoices and status. Ø Chasing signing of invoices and payment notices Ø Chasing and collating time sheets · Procurement Monitoring and Buying Assistance Ø Assisting the regional buyer with purchasing activities Ø Reviewing & updating procurement schedules Ø Placing small orders via electronic ordering system · Sub-contract order production Ø Producing sub-contract orders and checking insurances Ø Gathering technical and commercial info from PM’s/QS team to insert into sub-contract orders · Production of project documentation (O&M Manuals, tender submissions) Ø Gathering info from PM’s and collating O&M Manuals Ø Preparing tender submission documents for estimating team · General Administrative support to office and project teams Ø Setting up new projects on Vixen Ø Answering telephone Ø Estimating team assistance including preparing tender submissions. · Potential future responsibility/opportunities: Ø Potential to be trained in AutoCAD via a recognise course provider and qualification. Ø Business Administration qualification course You will need: · the ability to prioritise your work and act on your own initiative if required · Excellent organisational skills, especially electronic filing. · Good IT skills and ability to utilise basic packages such as Microsoft Word and Excel · Good work ethic, good time management and strong communication skills · A professional attitude and ability to work with others · Ability to be flexible and versatile The Package: At Dodd Group, we believe that outstanding work should be recognised and rewarded. That’s why we provide a competitive salary, working 40 hours per week, along with a comprehensive benefits package. This includes 21 days annual leave plus bank holidays, access to mental health support, Death in Service package and a discounted Pure Gym membership. We are committed to your continued development, offering fully funded training to help you progress in your career. In addition, you will benefit from our Refer a Friend scheme, enrolment in the company Pension Plan, and Family Leave benefits If you are ready to take the next step in your career with Dodd Group, we would love to hear from you. Dodd Group is an equal opportunities employer and proudly Forces Friendly – Silver Awarded Armed Forces Covenant.