Overview
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing local courts within specified timescales. This is a rotational, non‑operational post with no line management responsibilities.
Responsibilities
* Undertake transactional activity associated with the Offender Management function, including processing paperwork such as Discharge Report / Pre‑Discharge Report, Bail applications, Release on Temporary Licence (ROTL), Home Detention Curfew (HDC), Offender Assessment and Sentence Management (OaSys), Multi‑Agency Public Protection Arrangements (MAPPA), Re‑categorisation, sentence calculations, Appeals, Violent Sex Offender Register (VISOR), Multi‑Agency Risk Assessment Planning (MARAP), Adjudications, Indeterminate Sentence Prisoners, Parole applications, Legal Correspondence, Licence applications, Resettlement overnight Release, Prisoner Fines, Foreign Nationals/Deportation/Immigration, Risk to Children/Safeguarding Children, Harassment/Restraining Orders, Category A, Recall paperwork, Public Protection letters, and other administrative tasks.
* Organise, produce and maintain accurate records for the area of work.
* Act as the contact point for all communications to the team, prioritising and distributing messages to the appropriate person or department.
* Complete monitoring returns for the area of work.
* Input requisitions into the finance database and process them for the defined area of work.
* Coordinate awareness sessions for the area of work.
* Prepare paperwork for checking by the Manager and conduct sentence calculations as required.
* Correspond with relevant stakeholders and agencies to ensure information is adequately shared.
* Maintain and check establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports as required.
* Collate information relating to relevant Service Delivery Indicators (SDIs).
* Act as secretary to meetings, organising agenda, taking minutes and distributing action points.
Person Specification
Assessment will focus on the following behaviours: Changing and Improving; Communicating and Influencing; Working Together; Managing a Quality Service; Delivering at Pace.
Eligibility
* UK nationals
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries with the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status
* Individuals eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals and certain family members with accrued right to work in the Civil Service
Benefits
* Salary of £28,122, plus £8,146 contribution towards the Civil Service Defined Benefit Pension scheme
* Access to learning and development
* Flexible working options to support work‑life balance
* Cultivated culture of inclusion and diversity
* Annual leave and public holidays
* Season Ticket Advance
Hours of Work
37‑hour working week, including unsocial hours.
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