JOB DESCRIPTION
POSITION TITLE: SENIOR/TIMESHEET PROCESSING AND INVOICING ADMIINISTRATOR
REPORTING TO: OPERATIONAL AND FINANCE TEAMS
Job Overview
We are a busy, expanding Provider of Temporary Personnel into many different industries and countries around Europe.
We have an opportunity for the right candidate to take up a position in the Timesheet Processing area which deals with the collection and inputting of timesheet information from multiple sources into the primary records of the business.
Part of the role is to work with colleagues to identify potential process and/or system improvements within the function.
The system is heavily reliant upon spreadsheets and manual input with a series of steps
included from the point of timesheet capture to the processing of invoices into the accounting software (Microsoft Navision).
Part of the role will be to assist the Finance team in the reconciliation process to ensure that the finalised weekly spreadsheet agrees with the accounting records on both sales and cost of sales sides. Any discrepancies need to be fully investigated and resolved.
Duties and Responsibilities
The successful candidate will be allocated a division within the Group to be responsible for receiving timesheet information and accurately processing that onto a Master Spreadsheet each week which is then used as the primary record and an invoice is raised.
Skills and qualifications required
Formal qualifications are desirable but not essential if the candidate has relevant experience or transferrable skills from another sector than recruitment.
Strong organisational skills are required to plan and prioritise work, communicating with the Operation Team where there are queries over charge rates or pay rates to the clients.
Attention to detail and strong Microsoft Excel skills are essential. A background in Timesheet processing in the Temporary Recruitment sector is needed