Project Administrator - 36 hours
The closing date is 04 June 2026
Do you enjoy supporting projects in a fast‑paced environment, where organisation, communication, and attention to detail are key to success?
We are looking for an experienced Project Administrator to join our Programme Management Office (PMO) team. This is an exciting opportunity to support a range of organisational projects, ensuring they are effectively coordinated, accurately documented, and delivered in line with governance and reporting requirements. This is a permanent, full‑time role with a hybrid arrangement from Monday to Friday. Travel to BPAS Head Office will typically be monthly, but may vary with project needs. Full salary and working pattern information is provided below.
About You
You will have proven experience working within an administrative or project support environment, managing priorities and maintaining accurate records and documentation.
You will be highly organised, proactive, and able to communicate effectively with stakeholders internally and externally, with excellent attention to detail, strong time‑management skills, and a positive collaborative approach to supporting project delivery.
Familiarity with project‑management processes or tools would be advantageous.
Main duties of the job
* Coordinate project meetings, stakeholder communications, and project‑related queries, liaising with both internal and external colleagues as necessary.
* Maintain accurate project documentation, trackers, action logs, and reports, ensuring records are updated and compliant with governance requirements.
* Monitor and update project timelines, meeting schedules, and key deadlines, supporting Project Managers with smooth delivery of projects.
* Assist in preparing reports, presentations, meeting minutes, and other project documentation, while supporting continuous improvement of project administration processes.
Additional Requirements
* Experience supporting projects, programmes, or operational teams within a busy administrative environment.
* Knowledge of administrative procedures including document management, reporting, meeting coordination, and stakeholder communication.
* Good attention to detail, strong organisational skills, and the ability to work collaboratively and effectively as part of a team.
About us
British Pregnancy Advisory Service (BPAS) – the UK’s largest independent reproductive‑healthcare charity, providing evidence‑based, not‑for‑profit reproductive care. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
When you join BPAS, you become part of a values‑driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.
Benefits
* 34 days annual leave (including bank holidays)
* Life assurance at 3 salary
* Defined contribution pension scheme
* Access to GP 24/7, 365 days a year
* MyMindPal mental fitness app and 24/7 counselling support
* Online discounts, discounted gym membership, and other lifestyle benefits
* Family‑friendly policies to support work‑life balance
Safeguarding, Equality & Diversity
BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer‑recruitment principles and includes appropriate pre‑employment checks.
We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.
Job responsibilities
The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch – we are happy to help.
Hours of Work
Monday to Thursday 09:00 to 17:00 | Friday 09:00 to 15:30
Location
Hybrid working with visits to BPAS Head Office typically on a monthly basis. This could vary depending on project needs. Travel may also be required to other BPAS locations in line with business needs.
Values & Eligibility
All applicants must be pro‑choice and support a woman’s right to choose, in line with BPAS values and mission.
Application outcome
If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion. Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.
References & pre‑employment checks
All offers of employment are conditional on satisfactory pre‑employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Knowledge and Skills
* Basic understanding of project‑management terminology and processes.
* Knowledge of document control, versioning, and confidentiality standards.
* Awareness of organisational policies on safeguarding, equality, and inclusion.
* Strong organisational and time‑management skills.
* Attention to detail and accuracy in reporting and documentation.
General
* Do you support a woman’s right to choose abortion?
* Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
* Are you aware we are unable to offer visa sponsorship for this role?
* This role is for 36 hours per week over Monday to Friday. Can you commit to this working pattern?
* This is a hybrid contract with travel to Head Office in Leamington Spa typically once a month. This could be more depending on project needs. Are you able to travel to Leamington Spa?
* Would you like to add any further information/statements to support your application?
Experience
* Experience providing administrative support, ideally in projects, programmes, or operational teams.
* Experience coordinating meetings, producing reports, and maintaining accurate records.
* Experience of supporting multiple stakeholders and prioritising tasks in a busy environment.
Qualifications
* Educated to A-level standard or equivalent experience.
* Competent in Microsoft Office programmes including Word, Excel, Outlook, and Microsoft Teams.
* Training in office administration, project administration, or related area.
Employer name
British Pregnancy Advisory Service (BPAS)
Salary
£26,444 to £31,101 a year – depending on skills and experience
#J-18808-Ljbffr