This fast moving fast expanding professional services firm are looking for a confident administrator within HR to maintain and manage employee data within the Human Resources Information System (HRIS). You will be responsible for ensuring data accuracy, supporting the wider People Team, generating reports, and assisting with system upgrades or changes.
You will play a critical role in enabling informed decision-making and streamlined HR processes across this multi site professional services firm.
HRIS Data Management:
* Liaise with the Advisory Team to maintain accurate and up-to-date employee records within the HRIS.
* Process changes including job changes, holiday entitlement updates, and personal information updates, including mass uploads.
* Ensure data integrity by performing regular audits and reconciliations across modules.
System Maintenance and Optimisation:
* Support the configuration and day-to-day administration of HRIS, including workflows, automation rules, and organisational hierarchies.
* Assist in testing and implementing system updates, enhancements, and new features.
* Liaise with other members of the People team to troubleshoot and resolve system issues promptly.
Reporting and Data Analytics:
* Generate standard and ad hoc reports from HRIS ensuring the security and integrity of data.
* Support data extraction and integration with other systems.
Process Support and Automation:
* Streamline HR processes through effective use of HRIS workflows and automation features.
* Support People activities such as onboarding, offboarding, performance management, and compensation reviews through the platform.
* Maintain and update standard operating procedures (SOPs) for HRIS-related tasks.
Compliance and Data Privacy:
* Ensure data is managed in accordance with GDPR and other relevant data protection regulations.
* Uphold strict confidentiality and security of all employee information stored in HRIS.
User Support:
* Act as the first point of contact for HRIS queries from employees and managers.
* Create and maintain user manuals and help documentation.
Collaboration and Continuous Improvement:
* Identify opportunities to improve system efficiency and enhance the user experience.
* Participate in projects involving system upgrades, integrations, or policy changes.
You will need:
* Prior experience of working within an HR Ops team is essential.
* Familiarity with HRIS platforms is essential. Sage people is the HRIS used so hands-on experience with Sage People is a definite advantage (cross training will be given).
* Solid understanding of core HR processes (e.g., employee lifecycle, data management, onboarding, absence tracking).
* Knowledge of data protection regulations (e.g., GDPR, UK Data Protection Act).
* Strong Excel skills (e.g., VLOOKUPs, pivot tables, data validation).
* Experience with reporting tools and analytics dashboards is a plus.
* Basic understanding of system configuration or workflow design in HRIS platforms is a plus.
* CIPD Level 3 or 5 (UK) or equivalent HR certification is a plus.
* Excellent verbal and written communication skills to support internal users and stakeholders.