3 days ago Be among the first 25 applicants
Looking for a busy, rewarding role in project coordination? Join a leading fire and security firm in Aylesbury and help deliver life-safety systems that protect lives.
Contract Co-ordinator
Aylesbury, Buckinghamshire - Hybrid
* Full time, Monday - Friday
* £28,000 per annum
Please Note: Applicants must be authorised to work in the UK
Aylesbury Fire Systems (AFS) has specialised exclusively in fire-alarm and security solutions for more than 30 years. What began as Aylesbury Electrical Services in 1977 is now a 65-strong, family-run team of 40 field engineers and 25 office-based professionals who design, install and maintain life-safety systems across healthcare, education and commercial sites throughout London and the Home Counties. Trusted for its BAFE-accredited workmanship and “total fire-protection” ethos, AFS continues to build on a reputation for professionalism, long-term client relationships and community values.
The Role
As our new Contract Co-ordinator, you'll be at the operational lead of every project, the crucial link between our Contract Managers, clients, engineers and finance team.
Key Responsibilities
* Raise accurate, timely invoices and support P&L tracking
* Manage purchase orders and ensure cost capture across jobs
* Communicate with clients, arrange review meetings, and follow up actions
* Book engineers, order materials and coordinate site access
* Collate and upload close-out documentation including certificates and reports
Benefits
AFS is proud to offer a supportive, down-to-earth team culture with professional rewards and great long-term opportunities.
* Competitive salary
* 22 days' holiday + bank holidays (increasing with service)
* 5% employer pension contribution & life assurance
* Ongoing training and professional development
* Family-run environment with open-door leadership and social events
* Modern offices with parking nearby – just 5 minutes from Aylesbury town centre
The Ideal Candidate
About
You're an organised, commercially aware communicator who thrives on detail. You love keeping things on track and understand how smart coordination helps drive business success. About you:
* Background in contract administration, project coordination, or service-desk roles
* Confident with invoicing, purchase order reconciliation and budget tracking
* Strong MS Office user (especially Excel, Outlook and Teams)
* Excellent communication skills – written and verbal
* Able to interpret engineer reports and technical job sheets
* A proactive problem-solver with a tidy, meticulous approach to digital filing
Join a company where your coordination skills keep life-safety systems on track, apply today!
How To Apply For The Role
If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.
AFS is an equal-opportunities employer – we welcome applications from all backgrounds and experiences.
You must be authorised to work in the UK. No agencies please.
Other suitable skills and experience include Project Administrator, Service Co-ordinator, Operations Administrator, Contracts Assistant, Scheduling Administrator, Facilities Co-ordinator, Project Support Officer, Maintenance Scheduler, Site Administrator, Works Co-ordinator.
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Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Management
* Industries
Strategic Management Services
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