We are seeking a highly capable and motivated FinanceManager to lead the financial operations of the practice and to assist thepractice manager with overall practice management. This pivotal role isresponsible for ensuring financial accuracy, transparency, andcomplianceproviding vital support to strategic decision-making and enablingoperational excellence.
Main duties of the job
Oversee day-to-day financial operations using variousaccounting platforms.
Maintain accurate and timely financial records, includingreconciliation of all income, payments, and receipts.
Manage partners drawings and NHS pension schemes.
Coordinate payroll, PAYE, and ledger coding with the ManagedPayroll Service.
Submit claims and maintain a record of it.
QOF call-recalls and send batch texts
Oversee bank accounts and liaise with banking providers.
Maximise income and control expenditure.
Manage year-end reporting with external accountants.
Oversee lease and rental agreements and ensure appropriateincome tracking.
Assist the practice manager with day to day managment tasks.
About us
Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our corevalues: Innovation, Teamwork, Education, and Respect.
Job responsibilities
Prepare monthly, quarterly, and annual financial reports forpartners.
Reconcile accounts, ensuring accurate records.
Track income streams including NHS payments, private income,grants, and teaching income.
Monitor and analyse KPIs and present forecasts to partners.
Claims & Submissions
Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services.
Submit enhanced service claims (e.g., immunisations).
Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.).
Track rent/service charge claims and liaise with NHSProperty Services.
Ensure all claims have the required documentation.
Expense Management
Oversee practice expenses and ensure proper documentation.
Approve and process payments to suppliers and serviceproviders.
Ensure compliance with expense policies and manage pettycash.
Manage payroll for all staff and ensure HMRC compliance.
Set up new employees in payroll and manage records.
Submit pensions and comply with NHS Pension Schemerequirements.
Invoicing & Billing
Create and issue invoices when needed and maintain a record of claims.
Manage third-party billing and follow up on outstandingpayments.
Audit & Compliance
Prepare financial records for audits.
Ensure compliance with NHS regulations and standards.
Implement internal controls to mitigate financial risks.
Review and improve financial processes for accuracy andefficiency.
Train admin staff on financial procedures as needed.
Strategic Financial Support
Support practice management in strategic planning andfinancial modelling.
Provide financial advice on savings and funding options.
Assist in preparing business cases for new initiatives.
Serve as financial contact for PCSE, NHS England,accountants, and auditors.
Liaise with banks, suppliers, and service providers.
Person Specification
Experience
* Atleast 3 years experience in GP management
* Good understand of GP finances
* Good knowledge on book keeping
* Excellent in EMIS clinical system
Qualifications
* Years of experience in healthcare or NHS financial management.
* A good understanding of GP statements and finances.
* Good knowledge on book keeping
* Strong analytical, organisational, and problem-solving skills.
* Excellent interpersonal and communication skills.
* Ability to work independently and manage competing priorities.
* Familiarity with EMIS and healthcare finance systems.
* Excellent knowledge on how to create EMIS searches
* Proficient in Xero and Excel.
* Understanding of NHS funding and claims.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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