Hayward Hawk are delighted to be recruiting for an organised Practice Executiveto join our clients team in Belfast.
What You’ll Do
* Provide professional administrative and document support to legal teams, ensuring accuracy and attention to detail in all work.
* Manage client communications, including calls, emails, and correspondence.
Prepare, format, and maintain legal documentation such as court bundles, engagement letters, and reports.
* Support billing processes, timesheet entry, and expense claims in line with firm policies and deadlines.
* Maintain accurate client, matter, and compliance data across internal systems.
* Assist with new business intake, including conflict checks and supporting documentation.
* Coordinate travel, meetings, and events, ensuring all logistics run smoothly.
* Handle filing, archiving, and retrieval of documents in accordance with firm procedures.
* Collaborate effectively across departments to ensure efficient day-to-day operations.
* Identify opportunities for process improvement and contribute to enhancing team efficiency and client service.
What You’ll Need
* Minimum 1 year’s experience in an administrative or support role
* Excellent IT skills – particularly in Microsoft Word, Outlook, and Excel
* Strong communication, organisation, and multitasking skills
* High attention to detail and accuracy under pressure
* Ability to type at a professional level speed
* Proactive, professional, and able to work independently or in a team
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