Business Support Administrator (Part-Time)
Helping People and Technology to coexist in Maritime.
Company: SeaBot Maritime
Location: Portsmouth, UK
Operating in a fast‑moving environment where precision, professionalism, and high‑quality support are essential, the Business Support Administrator plays a key role in the smooth running of our day‑to‑day operations.
This position provides essential administrative, financial, and organisational support across the business. This role combines office management, executive support, supplier coordination, and basic finance administration using Xero.
It is ideal for someone who enjoys variety, takes initiative, and thrives in a small, dynamic team.
About SeaBot Maritime
SeaBot Maritime is a global specialist in training, people development, and technical services for autonomous and uncrewed maritime operations. We work with defence and enterprise organisations to support the safe integration of people with emerging autonomous and AI‑enabled technologies, helping shape a future‑ready maritime workforce.
Key Responsibilities
1. Office Administration
* Maintain office filing systems, document control, and general organisation
* Monitor and replenish consumables, packaging, and stationery
* Arrange travel and accommodation for staff (flights, hotels, hire cars)
* Support onboarding administration (creating staff files, training logs, induction packs)
2. Executive Support
* Assist in the management of the CEO’s diary, including scheduling meetings and coordinating logistics
* Support Marketing and Communications by sharing internal updates across the business.
* Provide logistical support for SeaBot Maritime led events and workshops, including venue bookings and catering arrangements.
* Process purchasing requests and liaise with suppliers regarding pricing, delivery, and quotations
* Assist in setting up new supplier and credit accounts
* Prepare quotes for training services and product sales under guidance
* Monitor and maintain stock levels and support light inventory control
* Track service bookings and support logistics for training, operations, and events
4. Finance Administration (Xero)
* Process and reconcile supplier invoices and customer payments
* Enter staff expenses, worksheets, petty cash receipts, and foreign currency requests
* Assist with following up overdue accounts under direction
* Support monthly bank reconciliations and month‑end reporting
* Produce weekly sales updates for training course bookings
* Maintain accurate financial records with strong attention to detail
Qualifications
* Previous experience in an administrative, office, or operational support role
* Strong organisational skills with the ability to manage multiple priorities
* Good understanding of purchasing processes and supplier communication
* Experience with diary management and travel coordination
* Proficiency in Microsoft Excel and general IT systems
* Good written and verbal communication skills
* High attention to detail, especially for financial and data entry tasks
* Ability to handle confidential information with discretion
* Proactive mindset and ability to work independently
* Customer service experience and confidence handling enquiries
* Experience with expense processing and document management
* Experience with Xero, invoice reconciliation, or basic bookkeeping
* Familiarity with stock control or inventory management
* Experience with CRM or ERP systems
* Basic understanding of UK VAT and bookkeeping principles
* Experience working in the maritime, engineering, technical services, or training sector
* Experience supporting compliance, accreditation, or audit documentation
What We Offer
* Flexible part‑time working hours
* A supportive, collaborative working environment
* Opportunities to develop skills in finance, procurement, and compliance
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