What's the Opportunity?
We have an opportunity for a Project and Office Administrator to work on a full or part-time basis (30 hours per week) as part of a successful Property Consultancy team. You will be responsible for providing effective and efficient clerical and office support to our clients and multidisciplinary teams.
This role will be based in our Cheltenham office and in this role, you will complement and strengthen our existing administration team. We are keen to recruit someone who is looking for longevity in a role and is experienced in providing high-level customer service.
This role could be a great development opportunity for someone with office experience looking for the next step in their career, or an experienced Administrator seeking a new challenge in a role that can offer progression into other areas of the business.
What you need to do to be effective in this role?
Set up templates (reports / letters)
Setting up jobs, opening submissions, conversion to projects and management of them on our Document Management System
Support with monthly project forecast reporting
Raising invoices and assisting with debt chasing
Attending meetings and minute taking, where necessary
Assist with the preparation and management of all task order documentation, ensuring accuracy and compliance with client standards
Organise and maintain document control systems for project files, drawings, specifications, and related documentation
Ensure timely submission, tracing and updating of all documents
Maintain a well-structured project filing system that ensures easy and quick document access
Support the team in managing project schedules and meeting deadlines
Ensure compliance with document control procedures and contribute to continuous improvement initiatives
Provide general administrative support
The skills and experience you need to have for this role
Intermediate / advanced MS Windows skills (especially Word and Excel)
Experience of working in an office support role
Strong attention to detail and excellent organisational skills
Ability to work independently and take initiative, while also being a reliable team player
Excellent written and verbal communication skills
Prior experience in document control or administrative roles is highly desirable
Experience with Common Data Environments (CDE), particularly ASITE, is advantageous
Proactive, professional, and eager to learn
Capable of managing multiple priorities in a fast-paced environment
BPSS/SC clearance (or willingness to go through the process if required)
Personal Attributes
Excellent communication skills to support the team effectively and efficiently
Be assertive and able to ask questions
Able to gather information from a number of identified sources
Well organised and methodical
Good at problem solving with a ‘get it done' attitude
Naturally organised with a high attention to detail
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