Job Role: Admin Assistant
Pay: 13.52 per hour
Start: ASAP
Contract Length: 3 Months Initially
Location: Inverness
Hours: Monday to Friday 8am-4pm
Key Responsibilities
* Provide administrative and clerical support to colleagues, supervisors, and managers across the service
* Maintain accurate and up-to-date records
* Assist in preparing and issuing contract documentation, including work orders, variations, and completion certificates
* Monitor contract schedules and track deadlines to ensure timely completion
* Accurately input and manage data within contract systems and spreadsheets
* Maintain organised digital and physical filing systems for compliance and audit requirements
* Liaise with contractors, tenants, and internal teams to coordinate access and schedule works
* Respond to queries and handle routine correspondence relating to contracts and compliance
* Track statutory compliance data and elevate overdue inspections or non-compliance issues
* Provide general administrative support, including document handling, minute‑taking, and assisting with ad hoc tasks
Key Skills
* Skilled in using Microsoft Word to create professional letters, reports, and contract documents
* Proficient in Microsoft Excel for data management, compliance tracking, and report creation
* Comfortable working across multiple digital systems, including databases and contractor platforms
* Strong attention to detail when handling sensitive compliance and financial information
* Effective communicator, able to engage clearly with contractors, tenants, and internal teams
* Well‑organised, with the ability to manage multiple tasks, deadlines, and schedules efficiently
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