Accounts & Office Assistant (Entry Level) – £28,000/year
Overview
Substance Global, a creative digital marketing agency, is hiring an Accounts & Office Assistant to support both finance and facilities operations. This is a full-time, entry-level hybrid role based in London, ideal for someone who enjoys working with numbers and people in a fast-paced, creative environment.
Key Details
* Location: London, UK
* Work Pattern: Hybrid (Tues–Thurs in office; Mon & Fri WFH unless requested)
* Salary: £28,000 per annum
* Contract: Full-Time, Entry Level
* Department: Operations
* Reports to: Financial Controller
Responsibilities
Accounts Assistant Duties
* Process supplier invoices, staff expenses, and client invoices
* Record payments and reconcile bank/card transactions
* Maintain accurate supplier and client records
* Assist with debtor collection and payment runs
* Manage the accounts mailbox
* Organize receipts and invoices for VAT returns
* Maintain digital records for HMRC compliance
Facilities Assistant Duties
* Maintain organized digital files and records
* Liaise with building management and coordinate deliveries
* Report and arrange repairs (e.g., plumbing, electrical)
* Support employee tech and office-related queries
* Book travel and accommodations for business trips
* Manage office supplies, access, and health & safety checks
* Assist HR with training schedules and interviews
* Onboard new starters with equipment and account setup
Ideal Candidate Traits
* Detail-oriented and organized
* Proactive and eager to learn
* Friendly, adaptable, and a team player
* Trustworthy with sensitive financial data
* Strong communicator and problem solver
* Comfortable in a dynamic, creative agency setting
Perks & Benefits
* Competitive salary
* 23 days holiday
* Hybrid or fully remote options
* Vitality health package (gym, dental, optical)
* Pension plan and Perkbox discounts
* Access to co-working spaces
* Training courses and development time
* Electric Vehicle Scheme and Salary Saver
How to Apply
Click here to submit your application
Note: CVs are anonymized to reduce bias. Candidates are assessed based on skills and competencies through tasks or interviews.
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